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  • Posted: Jul 8, 2025
    Deadline: Not specified
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  • Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation...
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    Purchasing Clerk

    Level: 04

    Main Purpose

    • Carrying out purchases of a supply office according to MSF standards and protocols in order to ensure an ongoing supply of all sorts of goods.

    Job Description

    • Carrying out the purchases of a supply office on the basis of purchase documents issued by the line manager and managing the administrative and accounting procedures related to purchasing.
    • At the request of the line manager, obtaining different quotations from suppliers according to the MSF
    • Purchasing procedure. Below an agreed threshold, directly assessing the local market, seeks products and suppliers that offer the best value for money, and negotiates prices.
    • Placing purchase orders to pre-selected suppliers with whom prices have been agreed.
    • Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval.
    • Regularly updating the supplier-item-price data on the supply office. Informing the Logistics or Supply
    • Supervisor and Log Co/ Logistics Manager of all information or modifications to the "item supplier" data: price, address, items available.
    • Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), advances issued by the Finance Department. Updating information on purchase lists after purchases are made.
    • Assisting in reception control process with the storekeeper and supply activity supervisor.

    MSF Section/Context Specific Accountabilities

    • Follow ollow procurement procedures according to MSFF standards and protocol to perform on daily basis scheduled increasing purchasing activities of supply office.
    • Update order processing tool with information on approved internal request as well as the purchases on daily basis.
    • Applying competitive information sharing, pricing conditions among different suppliers to ensure an efficiency in procuring of goods & services
    • Providing up -to- date information of suppliers: items – price list to the supply office and informing the Supply Responsible of all information/modification about the items and their prices.
    • Requesting invoices and receipts without delays for all purchases and ensuring they are correctly filled.
    • Ensure that all approved IRs numbers are sequence and accurate
    • Check for correct item description & codes are used on Internal request
    • Managing advances and ensure advance register is maintained.
    • Assisting in the reception of items with the storekeeper when necessary
    • Perform as the backup of the Supply Officer / supervisor when gap exist.
    • Archiving of all supply files and contracts

    Requirements
    Education:

    • Diploma in Supply Chain Management

    Experience:

    • At least two years in supply chain / Logistics related jobs preferably in INGO

    Language:

    • English and Hausa Languages Fluently written and spoken

    Competencies:

    • Commitment to MSF Principles, Behavioural Flexibility, Stress Management, Results and Quality Orientation, Teamwork and Cooperation, Service Orientation.

    Contract:

    • 208 working hours per month.

    Renumeration

    • As per MSF salary scale (National contract).

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified candidates should:
    Apply online
    And
    Submit their Cover Letter, latest Curriculum Vitae (CV) and photocopies of only necessary credentials as one document with telephone contact details (daytime) to: Nigeria-jobs@oca.msf.org using the job title e.g “Logistics Supervisor as the subject of the mail. 

    Notes:

    • Only applications submitted online will be accepted.
    • Only one online application form should be submitted as multiple submissions will not be considered.
    • No Transportation and Allowance will be provided during the recruitment process.
    • Only shortlisted candidates would be contacted.
    • Any documents sent to MSF-OCA (CV, cover letter, copies of diploma, recommendations letters) will not be returned by MSF-OCA.
    • MSF is an equal opportunities employer and promotes diversity within the organization. Qualified Female Candidates are encouraged to apply.
    Interested and qualified? Go to Medecins Sans Frontieres on docs.google.com to apply

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