Purchaser at Medecins Sans Frontieres

Location: Akwa, Anambra

Main Duties and Responsibilities

• Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
• Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
• At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed.
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval.
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made.
• Assisting in reception control process with the storekeeper
• Performing delegated tasks according to his / her activity and as specified in his/her job description.

MSF Context Specific Accountabilities

• Explore market for potential new suppliers.
• Ensure that we make business only with the validated supplier and all new supplier are validated before being encoded in our database
• Ensure that the validation table is apply strictlly and all purchase file are clear, correct, complete, well organized and well archived per chonology
• Negotiate with current suppliers about current prices and the possibilities of fixing prices for a short or long time periods.
• Follow on IRs received to try to combine purchases in bulks to get better prices and quality.
• Emprove on lead time to meet stakeholders satisfaction rate
• Learn about other sections such as Store Keeping, to be able to provide assistant when needed.
• Assist in tasks delegated by direct supervisor as possible

Minimum Required Skills and Qualification
Educational Qualification:

• Essential: A B.Sc holder from a recognized institution in relation with Purchasing and Supply chain management

Experience:

• Preferable: Previous working experience working with MSF or other NGOs
• Work Experience in developing countries or similar context is desirable.
• At least 2 years experience in supply chain related job