Fresh Jobs at Médecins Sans Frontières (MSF)

Location: Akwa, Anambra

Main Duties and Responsibilities

• Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
• Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
• At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed.
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval.
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made.
• Assisting in reception control process with the storekeeper
• Performing delegated tasks according to his / her activity and as specified in his/her job description.

MSF Context Specific Accountabilities

• Explore market for potential new suppliers.
• Ensure that we make business only with the validated supplier and all new supplier are validated before being encoded in our database
• Ensure that the validation table is apply strictlly and all purchase file are clear, correct, complete, well organized and well archived per chonology
• Negotiate with current suppliers about current prices and the possibilities of fixing prices for a short or long time periods.
• Follow on IRs received to try to combine purchases in bulks to get better prices and quality.
• Emprove on lead time to meet stakeholders satisfaction rate
• Learn about other sections such as Store Keeping, to be able to provide assistant when needed.
• Assist in tasks delegated by direct supervisor as possible

Minimum Required Skills and Qualification
Educational Qualification:

• Essential: A B.Sc holder from a recognized institution in relation with Purchasing and Supply chain management

Experience:

• Preferable: Previous working experience working with MSF or other NGOs
• Work Experience in developing countries or similar context is desirable.
• At least 2 years experience in supply chain related job

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Location: Akwa, Anambra

Main Purpose

• Performing autonomously, specific complex / advanced installation, maintenance works and repairs depending on technician’s specialization (requiring special/qualifications/training), according to supervisor’s instructions and MSF standards and procedures, in order to ensure a proper functioning and maintenance of MSF equipment, installations and infrastructures.

Main Duties and Responsibilities

• Performing autonomously, all necessary complex / advanced installations, maintenance and repairs (i.e. requiring special qualifications/training), according to the supervisor’s instructions and executes any needed tests after any repair or maintenance. Including the following functions:
  • Qualified Electrician
  • Qualified Mechanic
  • Biomed Technician
• Making suggestions regarding any repair or maintenance work needed in MSF electrical installations, equipment and/or vehicles and assisting logistics department for any relative work needed.
• Managing the stock of consumable items, filling in the stock cards, carrying out physical stock inventories, executing orders necessary for renewing stock, avoiding any shortage.
• Responsible for the equipment and tools, including extinguishers, checking they are correctly and safely used, maintaining and renewing them when necessary and keeping the inventory updated.
• Keeping working area clean and tidy, ensuring that all record sheets and books related to logistical maintenance are always completed. Preparing needed reports before and after any repair or required maintenance.
• Immediately informing the line manager of any problems that arise in the course of the work, particularly with regard to damage, loss, theft or attempted break-ins
• Working in collaboration with other specialised technicians and workers, if necessary, or managing a small team of workers.

MSF Section/Context Specific Accountabilities

• Ensuring that weekly checks are routingly carried out on all functional generators in accordance with the weekly checks check-list and documented afterwards.
• Perfom skilled and semi skilled craft work in the installation, maintenace and repair of plumbing, HVAC, electrical, electronics, carpentry and related facilities component
• Inspect water boilers, HVAC equipments, pumps, motors and similar mechanical/electrical equipments on a regular basis
• Perfoms routine maintenance activities around the building such as maintenance of all equipments (energy, watsan, biomed etc).
• Troubleshoot problems and carryout neccesary repairs as required.
• Carry out other task as may be directed by the functional line manager
• Keeping the asset inventory up to date in the managed technical families
• Reduce difficulties related to the use of standard MSF tools in technical activities;
• Supervise and support users of technical equipment (biomedical, electrical, cold chain, construction, etc.);
• Carry out inventories of electrical and biomedical stock in coordination with the Supply team;
• Train the Logistics team on best practices;
• Improve user autonomy in the operation and basic maintenance of biomedical equipment within the project;
• Ensure daily monitoring of breakdowns and maintenance of ITFC and ATFC biomedical devices;
• Implement standard biomedical management procedures and provide user training accordingly;
• Must have good knowledge in International Electrotechnical Commission (IEC) guidelines
• Develop, implement, and regularly review the chronogram of technical activities.
• Must have good knowledge in construction and make the follow up
• Supporting the Log Supervisor in its daily routine task – also as back up.
• Must be proficient in all the microsoft office tools. Autocad proefieciency is a desired skill

Minimum Required skills and Qualifications

• Education: Essential: Degree or diploma in Electrical or related studies
• Experience: Must have strong knkowlege with a miniumum of two years prevuios experince in simailar positions in msf or other NGO is desirable.
• Language: Local language essential, mission language desirable. (E.g Igbo and English)