Purchaser at Alliance for International Medical Action (ALIMA)

VACANCY

(INTERNAL/EXTERNAL)
COUNTRY :

NIGERIA

DUTY STATION :

ALIMA Monguno Office

DEPARTMENT :

Logistics

REPORT TO :

Logistics Manager

RESPONSE/ SUPERVISE:

MAIN PURPOSE IN THE ORGANISATION

The purchaser, under the direct supervision of the Supply Supervisor and overall supervision of the Supply Manager, is responsible for procurement activities in Monguno. He/She has to plan, organize procurement activities in compliance with ALIMA procedures and ensure timely delivery, reception and dispatching of goods as required.

RESPONSIBILITY / MAIN ACTIVITIES

• Perform administrative procurement activities in a timely and efficient manner, to support the acquisition of goods and services for efficient field operations;
• Process purchase orders, ensures all related information is available in the local database or filing system;
• Negotiate and purchase: spot purchase, obtain quotations, tender;
• Negotiate purchase conditions and purchase all specific goods and services as specified in the requests;
• Assist supply supervisor to clarify problematic requisition orders;
• Monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach the desired operations;
• Visit and prospect suppliers, select and evaluate their legality;
• Update, manage and maintain relevant databases and records, to ensure the information is accurate, organized, and available for others to access, and supports reporting requirements;
• Maintain good filing system for Internal Request files, suppliers’ files, products’ files;
• Perform any other task incidental to the above as required.

 PERSONAL QUALITIES:    

• Strongly motivated by humanitarian work;
• Autonomous, reactive and able to deal with priorities;
• Extremely rigorous and precise, attention to details;
• Diplomatic, able to work in a team, under pressure in a volatile environment;
• Good management, organizational and communication skills;
• Professionalism, integrity, interpersonal skills, goal focus.

QUALIFICATIONS:  

Education
Completion of secondary school education. A post-secondary certificate in the related functional area is desirable;

Experience
Minimum of 2 years of progressive experience in a function related to the purchasing or contracting of goods and services such as procurement, transport and logistics;
Languages

Very good command of English (oral and written) and Hausa or Kanori
Knowledge

Good computer skill MS word, MS excel.