Public Relation & Human Resource Officer at Qatar Charity

Job Code: PR 001

Job Brief

• We are looking for a Public Relation & Human Resource Officer to perform a variety of personnel-related administrative tasks. You will support the HR department in duties like posting job ads, updating the HR database, and processing employees’ requests.
• Our Public Relation & Human Resource Officer position requires excellent organizational skills and the ability to handle sensitive information confidentially. If you are passionate about HR policies and procedures and want to help create a nourishing workplace, this position is for you.
• Ultimately, you will gain HR experience in a fast-paced work environment by supporting and improving all HR functions.

Responsibilities
Human Resources (40%):

• Participating in recruitment efforts.
• Posting job ads and organizing resumes and job applications.
• Scheduling job interviews and assisting in the interview process.
• Collecting & Controlling employee’s data & documents.
• Ensuring background and reference checks are completed.
• Preparing new employee files.
• Overseeing the completion of compensation and benefit documentation
• Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
• Administering new employment assessments.
• Serving as a point person for all new employee questions.
• Working on Work Permit applications.
• Processing payroll, which includes ensuring vacation and sick time are tracked in the system.
• Answering payroll questions.
• Coordinate with the relative department to prepare & submit the monthly payroll.
• Maintaining current HR files and databases.
• Updating and maintaining employee contracts, employment status, and similar records.
• Maintaining records related to grievances, performance reviews, and disciplinary actions.
• Performing file audits to ensure that all required employee documentation is collected and maintained.
• Completing termination paperwork and assisting with existing interviews.
• Manage in conducting internal training courses.
• Register external training programs for employees.
• Control training hours and training records.
• Manage in conducting internal training courses.
• Register external training programs for employees.
• Control training hours and training records.
• Performs other related duties as assigned.

Public Relation (30%):

• Follow-up training plans and keep documents related.
• Contribute to the follow-up and monitor training plan for the staff in accordance with QC requirements and guidelines.
• Organizing the attendance of promotional events such as press conferences, open days, exhibitions, and visits.
• Organizing, arranging, and supervising the opening ceremonies of projects in coordination with Qatari embassies, operations sector, international programs, and relevant departments.
• Communicate and coordinate with various government agencies for the purpose of cooperation and partnership in coordination with other relevant departments.
• Contribute to the preparation and planning of the association's advertising campaigns.
• Receiving delegations and personalities visiting the office.
• Speaking in interviews, press conferences and presentations.
• Dealing with inquiries from the public, the press, and relevant organizations.
• Analysis of media coverage about the association.
• Strengthening the relationship between the employees and the association.
• Filming and documenting events.
• Making documentaries about the office's achievements.

Administration (30%):

• Perform administrative activities of the Head Office under the assignment of HR Team Leader.
• Prepares purchase orders for the human resource unit.
• Implement entry and exit procedures for employees.
• Organize internal integration/ employee engagement events and activities.
• Maintain proper filing of the daily worker's payment documents.
• Ensure filing of all admin documents.
• Manage the storage and security of documents.
• Manage the Admin staff.
• In close relationship with the Admin & HR Officer, follow up on the information and modifications which can influence the work.

Requirements

• Having a Bachelor’s Degree in Business Administration or related fields,
• Having at least three years experience with I/NGOs in operation units, preferably in Admin/HR,
• Be careful, detail-oriented, and well-organized.
• Be able to prioritize and plan work activities as to use time efficiently.
• Extensive knowledge of office management systems and procedures.
• Having the ability to operate office stationery.
• Having excellent written and verbal communication skills.
• Proficient in Microsoft Offices programs, especially Excel & Outlook.
• Having the ability to maintain confidential information.
• Be Interested in developing a career in Human Resource Management Field.
• Having a good command of Arabic &English.
• Be hard-working, willing to learn new things, and having can-do-attitude.
• Be honest, enthusiastic, and self-motivated.
• Be proactive and creative.