Project Coordinator at Innovations for Poverty Action (IPA)

Key accountabilities and responsibilities

The Project Coordinator will perform a variety of tasks related to operations, logistics and procurement activities, from planning to implementation of the project. These include, but are not limited to:

Procurement

• Supervise procurements of project goods, assets and services in line with IPA procurement policies
• Manage relationships with suppliers as well as vendor management
• Ensure all payment documents from vendors and suppliers are properly compiled and presented for payments in line with project budget and the IPA procurement policy

Logistics

• Oversee all logistic arrangements including maintaining an updated record of events, travel itineraries to ensure proper delivery and satisfaction of service to the project
• Support coordination of field travels for project staff, partners, and consultants
• • Liaises with project team to coordinate logistical arrangements including booking of air tickets, accommodation, etc. for meetings, workshops, trainings and other events

Operations

• Continuously analyze and review procedures and processes and identify gaps for strengthening project operations activities and implementation.
• Provide input to and oversee the roll-out and implementation of project operations
• Lead the maintenance and management of the project’s risk register and risk management in general
• Ensure project’s assets assigned to partners are properly managed and the asset register is up to date
• Support with operational engagements and implementation of field activities.
• Support to documentation, drafting and collation of finalized project materials and reports

Qualifications and experience

• Minimum of Bachelor’s degree-level education; Master’s degree an added advantage
• A minimum of 3 years of relevant work experience, preferably in an NGO
• Experience managing compliance requirements for an NGO in Nigeria
• Experience with a wide range of donors
• Experience with operations support management
• Excellent management and organizational skills
• High attention to detail and ability to multitask effectively
• Strong communication skills and ability to represent an organization professionally
• Sensitivity to working in a culturally diverse organization
• Ability to work independently in an organized manner but within an integrated team
• Budget development, work-plan Implementation and Expense reporting
• Experience organizing events, such as conferences, workshops or round table discussions
• Highly numerate and analytical
• Ability to work on own initiative and as part of a team