Project Accountant at Dominion Consulting

Job Description

• The project accountant must possess deep project accounting knowledge as the position is accountable for monitoring the progress of projects, investigating variances/ discrepancies, and ensuring that project billings are issues to customers and payments collected in timely manner.

Principal Accountabilities

• Create project accounts in the accounting system for each project and tracks profitability
• Maintain project-related records, including contracts and change orders
• Track access to project accounts
• Monitor the transfer of expenses into and out of project-related accounts
• Review and track supplier invoices related to project, ensure detailed and accurate information is provided.
• Review and track time-sheets for work related to a project
• Review and track overhead charges to be applied to a project
• Review account totals/ milestones related to project assets and expenses- project team and SBCs and sending reports when project finished to show the position of the project
• Investigate project variances and submit variance reports to related personnel with consequence management
• Confer with receivable staff regarding unpaid contract billings and ensure this is done within stipulated time
• Report on project profitable to management on a weekly basis
• Report to management on any opportunities for additional billings
• Report to management regarding the remaining funding available for projects vis-à-vis budget agreed for the project
• Create or approve all project-related billings to customers and ensuring prompt payments by following up aggressively without being reminded
• Investigate all project expenses not billed to customers
• Respond to requests for more details from customers by ensuring all Pos are received and billed accordingly in a timely manner
• Track and chase POs, Payments, ensure necessary supporting documents are submitted and daily updates given
• Close out project accounts upon project completion by ensuring all JCCs are duly signed and invoiced for and send final profitable reports on such projects
• Create and submit government reports and tax returns related to projects
• Compile information for internal and external auditors, as required Maintains company’s confidence and protects operations by keep financial information confidential.
• Reconcile financial discrepancies by collecting and analyzing account information
• Secure financial information by completing data base backups.
• Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reportsquarterlyand End of year
• Contribute to team effort by accomplishing related results as needed with no mistakes
• Send weekly report on the company’s payment tracker/ invoice tracker.

Below are timelines:

• PO is to be tracked and followed up daily.
• PTP trackers to be sent weekly to the customer
• Invoice payment tracker to be sent every Monday
• Payments to be tracked and followed up every 48hrs.
• Submission of invoices after all required documents are provided is immediate and personnel is not within the office, the management should be notified immediately. Acknowledge copies must be collected immediately.
• No duplicated of invoices, first time right and attention to detailsis required.

Requirements

• Candidates should possess a B.Sc Degree with a minimum of 3 years relevant work experience.
• ICAN, ACA.