Program & Finance Assistant at Excellence Community Education Welfare Scheme Ltd/Gte (ECEWS)

Job Summary

The Program and Finance Assistant will provide essential support in the implementation of programmatic and financial activities for the project. This role involves assisting with budget management, financial reporting, and ensuring compliance with organizational and donor requirements. Additionally, He/ She will also support program implementation by coordinating activities, maintaining records, and facilitating communication among team members and stakeholders.

Essential Duties and Responsibilities

• Assist in the preparation and monitoring of project budgets and financial reports, ensuring accuracy and compliance with donor regulations.
• Maintain financial records, including receipts, invoices, and payment documentation.
• Support the preparation of monthly financial statements and reports for review.
• Assist in coordinating project activities and events, including meetings, workshops, and training sessions.
• Maintain up-to-date records of project activities and outputs, ensuring all documentation is organized and accessible.
• Support the collection and compilation of data for project reports and evaluations.
• Ensure compliance with organizational policies and procedures related to financial and programmatic management.
• Assist in preparing necessary documentation for audits and donor reviews.
• Monitor the timely submission of required reports by project partners and stakeholders.
• Serve as a point of contact for program-related inquiries and facilitate communication among team members and stakeholders.
• Coordinate travel arrangements and logistics for project staff and consultants as needed.
• Support the dissemination of information and materials related to project activities and initiatives.
• Support capacity-building efforts for local partners and stakeholders in financial management and reporting.
• Perform any other duties as assigned by the supervisor to support the successful implementation of project activities.

Minimum Recruitment Standard

• Bachelor’s degree in finance, Accounting, Business Administration, or a related field.
• Minimum of 2-4 years of relevant experience in program and financial management, preferably in health-related international development programs, particularly in HIV/AIDS or public health initiatives in developing country.
• Familiarity with Nigerian public sector health systems, NGOs and CBOs is required.
• Excellent communication and interpersonal skills, with the ability to work collaboratively in a team environment.
• Proficient in financial management software and Microsoft Office Suite, particularly Excel.
• Strong organizational and multitasking skills, with attention to detail.
• Understanding of donor regulations and compliance requirements is an advantage
• Ability to work independently and as part of a team in a fast-paced environment