Procurement Specialist at Benin Electricity Distribution Plc. (BEDC)

The job is responsible for oversight of all revenue-related purchasing and inventory management for all strategic business units in the hotel towards ensuring high quality, cost-effective, reliable and efficient procurement and distribution of supplies.

Activities

• Develops and implement strategies and templates for procuring, storing, and distributing goods or services and maintaining stock levels
• Establishes and implements robust company-wide purchasing procedures and policies
• Track inventory, logistics and supply of goods
• Maintains data on procurement cycles and utilises that knowledge for accurate procurement forecasting
• Prepares detailed reports on inventory operations, stock levels, and adjustments to guide Management decision making
• Inspects the levels of business supplies and materials to identify shortages.
• Ensure product stock is adequate for all outlets and can cover direct demand from customers.
• Conducts continuous improvement of the company’s procurement procedures, supply chain, and logistics management with a view to reducing costs
• Maintains standardization with regard to quality and specification of purchases and supply
• Analyzes different suppliers and supply sources to obtain the most cost-effective deals and timelines.
• Develops procurement strategies that are inventive and cost-effective.
• Manages the procurement budget and promotes a culture of saving on procurement costs through long-term procurement planning
• Takes the lead in screening and reviewing bids and quotations and negotiating contracts, reviewing final contract language, supplier’s bills etc.
• Approves purchase orders and organizes and confirms delivery of goods and services
• Reviews purchase requests and ensures approval is in place for large spend items before discussions and negotiations commence
• Manages the process of sourcing and engaging reliable suppliers and vendors.
• Contributes to negotiations with suppliers and vendors to secure advantageous terms
• Building and maintaining long-term relationships with vendors and suppliers
• Liaises with suppliers to understand market conditions and any potential impact these might have on pricing
• Ensures the integrity of the competitive process, facilitates bidder debriefings and exercises appropriate judgement and tact while ensuring the protection of confidential information
• Any other duties as may be assigned to you by your manager.

Accountabilities

• Profit Margin
• Compliance Rate
• Vendor fulfilment rate
• Vendor lead time
• Procurement fulfilment rate
• Procurement lead time
• Vendor size
• Purchase order cycle time
• Procurement Return on Investment
• Vendor defect rate
• Purchase Order and invoice accuracy
• Supplier defect rate
• Emergency Purchase ratio

Context:

• An Electricity Distribution Company in a highly regulated sector of the economy with serious concern for effective processes and outcomes, a diversified workforce of technical and professional staff to provide excellent administrative support services to management and staff.

Qualifications / Experience / Skills

Qualifications:

• Minimum of Higher National Diploma (HND) / Bachelor's Degree (B.Sc.) in any relevant discipline.
• A Masters in Degree in Purchasing and Supply or Purchasing and Logistics or an MBA or equivalent postgraduate degree will be an added advantage
• A member of the Chartered Institute of Purchasing and Supply (CIPS) or a related field is an added advantage

Experience:

• 3 years’ experience in Procurement and Supply Chain
• Competitor Analysis;
• Industry & Market Knowledge;
• Strategy and Business Performance;
• Business ethics associated with dealing with suppliers and internal customers is essential; etc
• Ability to use basic computer software

Skills:

• Excellent written and oral communication skills;
• Leadership Skills;
• Negotiation skills;
• Planning & Organising;
• Analytical skills and familiarity with data analysis principles;
• Commercial Awareness;
• Strong organizational skills;
• Relationship Management;
• Microsoft Office Proficiency;
• Project Management;
• Financial Management;
• Operations Management;
• Purchasing and Supply Chain Management;
• Proven ability to utilize and develop computerized spreadsheets and word-processing applications;
• Procurement Technology adaptation;
• Keen attention to detail and accuracy; etc