Procurement Officer at Powerex

RESPONSIBILITIES

• Negotiate best rates / terms with vendors / suppliers
• Request best-priced quotes / PFIs from multiple suppliers and negotiate best rates  
• As may be directed from time to time, prepare project budget and / or, based on approved budget, issue PO or invite suppliers to deliver relevant items
• Ensure key metrics such as cost, quality and time are not compromised in procurement process
• Keep, and regularly update a database of suppliers of relevant range of local materials
• Periodically source for relevant suppliers, initiate business partnerships & manage relationship with every supplier.
• Collaborate with key technical personnel to ensure clarity of specifications and expectations
• Manage relationship with customers / vendors; aim to eliminate complaints (sources / causes)
• Examine (inspect) delivered (supplied) items to ensure conformity to PO specs before acceptance
• Take delivery of goods from Freight agents / Local Vendors and hand over to Store with records and database updated
• Track key functional indices and report same to reduce expenses and improve effectiveness
• Keep proper record of all goods received, part number, serial number, capacity, date, etc.
• In conjunction with the Store Manager, carry out periodic stock counting to ensure physical stock corresponds to those on Procurement’s record.
• Research to improve all Procurement operations according to company’s objectives.
• Hand-over and timely delivery of goods; shipment loading & transferring; document recording and data entry into system.
• Follow up with Accounts Department to ensure supplier’s invoice is properly received and follow through to payment

FOREIGN PROCUREMENT

• Communicate purchase order to manufacturer by e-mail attachment
• Follow up with Finance Department to ensure payment on order to manufacturer / supplier 
• Obtain order confirmation from manufacturer / supplier, with estimated delivery date
• Follow up with supplier to ensure that delivery is not delayed
• Advise courier agent in advance and strictly follow up to ensure speedy delivery
• Take delivery of goods from agents and hand over to Accounts with records