Procurement Officer at Pem Security Guard Network Limited

Description

• The Procurement Officer is responsible for planning, sourcing, negotiating, and purchasing goods and services required for the smooth operation of the organization.
• The role ensures timely availability of quality materials at competitive prices while maintaining compliance with company policies, budgetary controls, and ethical procurement standards.
• The Procurement Officer also manages vendor relationships, monitors supplier performance, and supports cost optimization across the organization.

Responsibilities

• Source, evaluate, and select reliable suppliers and vendors in line with company standards.
• Prepare and process purchase requisitions, purchase orders, and related procurement documentation.
• Negotiate prices, terms, and delivery schedules to achieve cost efficiency and value for money.
• Ensure timely procurement and delivery of goods and services to support operational needs.
• Maintain accurate procurement records, supplier databases, and inventory reports.
• Monitor supplier performance and resolve issues relating to quality, delivery, or pricing.
• Ensure all procurement activities comply with company policies and ethical standards.
• Collaborate with finance and operations teams to align procurement with approved budgets.
• Conduct market research to identify cost-saving opportunities and alternative suppliers.
• Manage contracts and service agreements with vendors and service providers.
• Support inventory control by tracking stock levels and initiating reorders when necessary.
• Prepare procurement reports and provide regular updates to management.

Requirements

• Interested candidates should possess an HND qualification with 2 years experience. 
• Strong knowledge of procurement processes and supply chain management.
• Ability to source, evaluate, and negotiate with suppliers and vendors effectively.
• Good understanding of cost control, budgeting, and value-for-money principle.
• Excellent negotiation, communication, and interpersonal skills.
• Ability to manage multiple procurement requests and meet tight deadlines.
• Strong record keeping and documentation skills.
• Attention to detail and accuracy in procurement transactions.
• Good analytical and problem solving skill.
• Ability to build and maintain strong vendor relationship.
• Proficiency in Microsoft Office tools(Excel, Word, email).
• Basic Knowledge of inventory management and stock control.
• High level of integrity, transparency, and ethical judgement.