Procurement Officer at IITA - International Institute of Tropical Agriculture

DUTIES: 

Managing Supplier and Vendor Relations

• Negotiate with selected suppliers and obtain quotations for procurement.
• Coordinate site visits with contractors and end-users to gather necessary information for quotations.
• Maintain close contact with suppliers for up-to-date market and product information.
• Identify and select reliable suppliers for daily food and beverage purchases based on regular quotations.
• Participate in food tasting panels for vendor selection and product evaluation.
• Prepare and negotiate contracts with selected suppliers.
• Attend exhibitions and seminars to source new suppliers and better price-performance products.
• Work with suppliers to negotiate rebate programs.

Managing Procurement Activities

• Verify and authorize procurement orders.
• Place orders and expedite deliveries.
• Prepare tender invitations, execute tender openings, and compare tenders for procurement decisions.
• Work closely with the Chef and Food & Beverage team to source products for their day to day operations.
• Source alternative products that offer competitive pricing while maintaining quality standards and services.
• Prepare and submit monthly cost-saving reports to the Head of HOSTRAS.
• Explore opportunities for green procurement and participate in recycling programs.
• Provide suggestions to other departments for cost savings without compromising their requirements
• Perform any other duties as may be assigned by the supervisor.

QUALIFICATION:

• BSC/HND in Procurement, Purchasing and Supply, Business Administration or any other related course. The ideal candidate must have a minimum of eight (8) years’ experience performing similar role in a well-structured environment.
• Professional certification is an added advantage.

COMPETENCIES:

The ideal candidate must:

• Be Familiar with procurement software, POS systems.
• Be knowledgeable in budgeting, cost control, and financial reporting for procurement activities.
• Demonstrate proficiency in analyzing supplier proposals, market trends, and procurement data to support informed purchasing decisions.
• Be familiar with Microsoft Office packages (Word, Excel, PowerPoint).