Location: Maiduguri, Borno State
Reporting to: Supply Chain Coordinator, GOALPrime Organization
Duration: 10 Months
Contract Nature: Temporal Appointment
Job Summary:
The Procurement Officer is responsible for managing the procurement process, ensuring that all goods and services are purchased in a timely, efficient, and cost-effective manner while adhering to organizational and donor regulations. The role involves coordinating with various departments, suppliers, and stakeholders to meet the needs of the organization.
Key Responsibilities:
Procurement Process Management:
- Develop and implement procurement plans in coordination with program and operations teams.
- Prepare and process purchase orders and procurement documents in accordance with organizational policies and procedures.
- Ensure that all procurement activities are carried out in compliance with donor regulations and GOALPrime’s standards.
Supplier Management:
- Identify and evaluate potential suppliers based on quality, price, and delivery speed.
- Negotiate contracts, terms, and pricing with suppliers to secure the best value for the organization.
- Maintain good relationships with suppliers and ensure timely delivery of goods and services.
Inventory and Logistics Coordination:
- Coordinate with the logistics team to ensure the proper storage and distribution of procured items.
- Monitor inventory levels and reorder supplies as necessary to avoid shortages.
- Ensure that all received goods are in good condition and match the specifications and quantities ordered.
Documentation and Reporting:
- Maintain accurate and up-to-date procurement records, including purchase orders, contracts, and delivery notes.
- Prepare regular procurement reports, including cost analyses and supplier performance evaluations.
- Ensure that all procurement documentation is properly filed and easily accessible for audit purposes.
Compliance and Risk Management:
- Ensure that all procurement activities are conducted in an ethical and transparent manner.
- Identify and mitigate potential procurement risks, including supply chain disruptions and non-compliance issues.
- Conduct regular reviews of procurement processes and practices to identify areas for improvement.
Capacity Building:
- Provide training and support to staff on procurement policies, procedures, and best practices.
- Stay updated on industry trends and best practices in procurement and supply chain management.
Qualifications and Experience:
- Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
- At least 3 years of experience in procurement, logistics, or supply chain management, preferably in a humanitarian or development context.
- Strong knowledge of procurement principles, practices, and regulations.
- Proficiency in procurement software and Microsoft Office applications.
- Excellent negotiation, communication, and interpersonal skills.
- Ability to work effectively in a fast-paced and dynamic environment.
- Strong organizational and time management skills.
Key Competencies:
- Attention to detail and accuracy in processing procurement documents.
- Ability to manage multiple tasks and prioritize effectively.
- Strong problem-solving and decision-making abilities.
- Integrity and ethical conduct in all procurement activities.
- Flexibility and adaptability to changing project needs and priorities.
Benefits:
- Opportunities for professional development and capacity building.
- A supportive and dynamic work environment.
- Contributing to the efficient and effective delivery of humanitarian aid.
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