Procurement Officer - Fashion at Amani Advisory

Job Summary

• In this role, you will oversee sourcing, purchasing, and inventory management to ensure seamless and cost-effective production workflows.
• This role requires strong knowledge of fashion material and components, excellent vendor coordination, and meticulous record-keeping to support the timely delivery of premium garments.

Key Responsibilities

• Source, negotiate, and purchase high-quality fabrics, trims, embellishments, and production materials.
• Evaluate supplier performance, build strong vendor relationships (local and international), and maintain an approved vendor list.
• Ensure compliance with budgetary constraints and cost optimization without compromising quality.
• Prepare purchase orders and track delivery timelines to avoid production delays.
• Work with design and production teams to understand and anticipate material needs.
• Monitor stock levels of all production materials and finished goods; implement timely restocking procedures.
• Maintain an accurate and up-to-date inventory database (manual or software-based).
• Conduct regular physical inventory checks, reconcile discrepancies, and generate inventory reports.
• Organize storage systems to ensure proper categorization, labeling, and easy retrieval of materials.
• Track usage rates of materials to forecast needs and prevent overstocking or shortages.
• Implement inventory control measures to reduce waste, damage, and loss.
• Collaborate with the production team to align material availability with the production schedule.
• Provide updates to management on material availability, usage trends, and risks affecting production.
• Maintain comprehensive records of procurement transactions, inventory movements, and material consumption.
• Prepare weekly/monthly reports on procurement costs, inventory status, supplier performance, and material wastage.

Qualifications

• BSc/HND in Fashion Production, Business Administration, Supply Chain Management, or related field.
• Minimum of 3 years experience in fashion production or procurement, preferably in high end/wedding/asoebi/couture fashion.
• Strong knowledge of garment construction, fabrics, and embellishment techniques.
• Proven experience managing vendors and suppliers.
• Excellent planning, coordination, and time management skills.
• Strong leadership and team management abilities.
• Proficiency in Microsoft Office and production management software/tools.
• Attention to detail and a keen eye for quality.
• Strong negotiation and problem-solving skills.
• Ability to multitask and manage several production timelines simultaneously.