Procurement Officer at Community Health, Justice and Peace Initiative for Development (JDPH)

The Procurement Officer (PO) will be responsible for planning and implementing project procurement activities (under the relevant parts of the project) and ensuring that all such procurement activities are carried out in accordance with the Financing Agreement and the JDPH Procurement Policy.

Roles and Responsibilities 

• Ensuring that goods, works and services are procured in accordance with the JDPH procurement policy,
• Carrying out surveys of the market (prices) in relation to procurement policy and preparing performance reports;
• Preparing and maintaining the procurement plan of the JDPH, acquiring approvals of relevant authorities in a timely manner and supervising the implementation of such plans; 
• Based on the Financing Agreement, and in collaboration with technical teams, developing, revising and maintaining an up-to-date status of the procurement plan; and submitting revisions to the Management for review and acceptance on a regular basis and as requested by the Management;
• Preparing General Procurement Notices and other necessary notifications; 
• Establishing and maintaining the data base of letters of interest received from suppliers of goods and services;
• Notifying winning firms in a timely manner, drawing up contracts for approval and ensuring submission to the JDPH management for review; 
• Facilitating the appropriate distribution of goods procured, the installation and use of equipment and other goods procured, and the maintenance of an inventory of such equipment; 
• Ensuring that all equipment and other goods and services procured under the project meet the conditions of contracts before payment is made; 
• Ensuring that procurement tracking information is well-coordinated with other project planning, budgeting and other financial reporting information;
• Assisting the Project Implementation Unit in maintaining proper documentation flow throughout the project duration;
• Preparing the procurement part of the quarterly progress reports;
•  Performing any other tasks as reasonably assigned by the Project Coordinator.

Essential skills 

• Relevant experience in Project management and Procurement process management; 
• Good understanding and previous work experience in preparing technical specifications, bidding documents, TORs and requests for proposals.
• Proficiency in Microsoft Office and purchasing software.
• Strong communication and negotiation skills.
• Good analytical and strategic thinking skills.
• Supervisory and management experience.
• Attention to detail.
• Honest and trust worthy 

Qualification 

University Degree or HND in Accounting, Business Management or a similar field.

Working Experience 

• At least 2 years of relevant experience in the field of procurement; 

Note: JDPH reserves the right to stop receiving applications for the position at any time.