Procurement Assistant at LOPTERRA

About the Role

• The Procurement Assistant will support the procurement function to ensure efficient, transparent, and timely acquisition of goods and services for programmatic and operational needs. 
• Your support will help ensure smooth supply chain operations that enable the organization to achieve its mission and strategic goals.

Job Description

• Assist in preparing procurement plans and forecasts based on project timelines and budgets.
• Support the collection of quotations and preparation of bid documentation.
• Help draft purchase orders and contracts under the guidance of the Procurement Officer.
• Assist in monitoring procurement schedules to ensure timely delivery of goods and services.
• Support the identification and registration of suppliers and service providers.
• Maintain vendor contact information and assist in monitoring vendor performance.
• Help coordinate communications and follow-ups with suppliers to ensure timely service delivery.
• Support to promote adherence to ethical procurement practices in all activities.
• Maintain accurate and updated procurement records, files, and reports.
• Assist in tracking deliveries and coordinating with logistics teams to verify receipt of goods and services.
• Support inventory updates to ensure accurate recording of procured items.

Requirements

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related fields
• 1 - 2 years of experience in procurement, supply chain, or administrative support (internship experience may be considered).
• Basic understanding of procurement processes, vendor management, and contract administration.
• Strong organizational, communication, and time management skills.
• Attention to detail and ability to maintain accurate records.
• Proficiency in Microsoft Office applications; familiarity with procurement software is an advantage.