Procurement and Logistic Officer at Multi Aid and Charity Initiative

Qualification    BA/BSc/HND

Experience       3 years

Job Purpose

Prepare procurement documents in line with MACI’s procurement procedures and according to set procurement plan. Check and receive purchase requisitions and initiate the procurement process according to I's procurement regulations.

DUTIES / RESPONSIBILITIES

• Check procurement documents (Bid analysis, Purchase orders and Payment documents etc...) and submit to signatories for verifications and approvals.
• Follow up with supplies and organize for delivery of materials.
• Conduct regular market surveys to identify suitable and reliable suppliers and service providers
• Maintain updated vendor data base at area level
• Update and share the procurement tracker on weekly and monthly basis.
• Submit invoices from suppliers and the relevant procurement documents to finance attaching a procurement checklist to ensure all required procurement documents have been attached.
• Contribute to capacity Building of Procurement and non-procurement staff to understand procurement systems and policies.

• Provide anti-corruption, transparency, and cost-efficiency focus in all procurement processes Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, and quality performance measurement mechanisms.
• Assists in planning, designing, and implementation of appropriate logistics systems including warehousing and transport capacity, including the establishment of Long-Term Arrangements and frame agreements for e.g. customs clearance, storage, transport, and distribution as might be required.
• Raises logistics bottlenecks to supervisor for prioritization.
• For emergencies: Coordinates with logistics cluster, and ensures interest and supplies are given appropriate priority.
• Facilitate and follow-up timely clearance, delivery, and handover of goods and consignments to partners
• Assists in organizing training for the operations/ projects staff on Procurement.

Education:

• Master’s Degree or equivalent in Purchasing and Supply Chain Management, Management and Business/Public Administration or related field.
• CIPS and/or other Procurement Practitioner Certification would be considered a significant asset

Work Experience

• A minimum of 2 years of relevant experience for a Master's Degree or 4 years of relevant experience for a first-level university degree in procurement management.
• Experience in procuring requirements of significant complexity and value (experience in procuring infrastructure works would be an advantage);
• Experience and working knowledge of the ERP system is an advantage.
• Experience in procuring high-value requirements (experience in establishing long-term supply contracts would be an advantage);

Language
 

• Fluency in written and oral English is required. Knowledge of other UN working language desirable

Required Competencies and Values

•  Inclusion & respect for diversity
•    Integrity & transparency
•  Professionalism

Core Competencies

•   Accountability
•  Communication
• Managing and sharing knowledge
• Teamwork
•  Delivering results