Personal Assistant to the Managing Director at Afripoint Group Limited

Job Description

• Afripoint Group Limited is looking to hire a highly organized, intelligent, and proactive Personal Assistant to the Managing Director (MD) with a solid background in Project Management. 
• This role requires a professional who can handle high-level administrative responsibilities while providing strategic support on the MD’s projects, tasks, and executive functions. 
• The ideal candidate will be a dynamic individual capable of balancing administrative precision with project execution excellence.
• As the Personal Assistant to the MD, you will serve as the primary point of contact and support for the Managing Director. 
• In addition to traditional PA responsibilities, you will contribute to the planning, coordination, and monitoring of ongoing strategic and operational projects. 

• Your role bridges executive assistance with high-level project coordination to ensure smooth execution of the MD’s agenda and company objectives.

Responsibilities
Executive & Administrative Support:

• Manage the MD’s schedule, appointments, travel plans, and daily agenda.
• Prepare reports, briefings, presentations, and correspondence on behalf of the MD.
• Screen, prioritize, and respond to emails, phone calls, and other communications.
• Coordinate and prepare materials for executive meetings and business reviews.
• Organize internal and external meetings, including preparing meeting agendas and taking minutes.
• Maintain confidentiality in handling sensitive business and personal information.

Project Management & Coordination:

• Support the MD in managing company-wide projects, tracking deadlines, deliverables, and performance metrics.
• Liaise with internal teams to ensure timely execution of action items and project milestones.
• Assist in resource planning, status reporting, and risk management for strategic initiatives.
• Prepare dashboards, project updates, and analytical summaries for the MD.
• Conduct research, gather market intelligence, and prepare executive summaries as needed.

Stakeholder Engagement:

• Act as liaison between the MD and staff, clients, partners, and board members.
• Coordinate and follow up on business development and partnership discussions.
• Ensure smooth communication and alignment between the MD’s office and other departments.

Requirements
Required Qualifications:

• Bachelor's Degree in Business Administration, Project Management, or related field.
• At least 3–5 years of relevant experience in a PA/EA role, with at least 2 years in project coordination or project management.
• Certification in project management (e.g., PMP, PRINCE2, Agile/Scrum) is a strong advantage.
• Exceptional written and verbal communication skills.
• Proficiency in MS Office Suite, project management tools (e.g., Trello, Asana, Microsoft Project), and cloud-based collaboration tools.
• Demonstrated ability to manage complex schedules, multiple priorities, and demanding timelines.

Key Competencies:

• High emotional intelligence and discretion.
• Strong organizational and multitasking skills.
• Professionalism, proactiveness, and attention to detail.
• Problem-solving and critical thinking ability.
• Ability to work independently and under pressure.
• Strong interpersonal and stakeholder management skills.