Personal Assistant to the Head of Operations at Proforce Limited

Job Description

• The role holder will perform personalized administrative duties for senior management. Responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the Head, Operations.
• The Job holder will be required to effectively organize the daily itinerary and activities of the HOO to ensure smooth work flow.
• Age: 25-35 with experience as a P. A

Responsibilities

• Maintain and coordinate the HOO’s calendar, including scheduling meetings, appointments, and related arrangements
• Typing, formatting, and editing reports, documents, and presentations.
• Forwards information by receiving and distributing communications; collecting and mailing correspondence;
• Maintains office schedule by picking-up and delivering items
• Serve as a liaison between the HOO, managers, and other members of staff
• Answer and respond to phone calls; communicate messages and information to the HOO
• Keep the HOO informed of time-sensitive and priority issues, ensuring appropriate follow-up.
• Support the HOO’s efficiency and effectiveness in all aspects of his daily work routine
• Carry out any other responsibilities as assigned by the HOO

Qualifications

• Bachelor’s Degree/HND in Business Admin, Secretariat Studies, Economics or any related course, 1 year maximum post NYSC experience as a Personal Assistant, Office Assistant, Secretary, Receptionist or similar role. An NYSC member may be considered.

Non-Technical:

• Knowledge of Microsoft Office Packages
• Problem solving skill
• Resourcefulness
• Customer Service Oriented
• Great reporting skill