Personal Assistant to the Executive Director at Africa Youth Growth Foundation

Job Summary

• The Personal Assistant (P.A) to the Executive Director (ED) will provide high-level administrative, strategic, and operational support to ensure the smooth functioning of the Executive Director’s office.
• The role requires a proactive, highly organized, and discreet individual capable of managing competing priorities and representing the ED with professionalism in all engagements.

Responsibilities

• Manage the ED’s calendar, schedule meetings, appointments, and travel arrangements.
• Handle confidential correspondence, reports, and documents on behalf of the ED.
• Serve as the first point of contact for internal and external stakeholders seeking audience with the ED.
• Draft, edit, and format memos, presentations, speeches, and official communications.
• Coordinate and prepare background materials and agendas for meetings, conferences, and engagements.
• Follow up on action points and ensure deadlines are met.
• Organize logistics for meetings, retreats, and public engagements involving the ED.
• Maintain an efficient electronic and physical filing system for the ED’s office.
• Assist in conducting research and compiling briefing documents and reports.
• Ensure the ED is well-prepared for all meetings and external engagements.
• Represent the ED in meetings or engagements when delegated.

Qualifications and Experience

• Qualification should be a minimum of a B.Sc. in Administration, Social Sciences, Communications, or a related field.
• Minimum of 3 years of proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Experience working in an NGO or development sector is highly desirable.