Personal Assistant to the CEO at OVM Consulting Services

Job Summary

• We are seeking a highly organized, proactive, and professional Personal Assistant to support our CEO. 
• The ideal candidate will be responsible for managing the CEO’s schedule, coordinating meetings, handling correspondence, and providing high-level administrative support. 
• This role requires discretion, efficiency, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities

• Manage the CEO’s calendar, schedule appointments, and coordinate meetings.
• Handle confidential correspondence, emails, and phone calls on behalf of the CEO.
• Prepare reports, presentations, and documents as required.
• Arrange domestic and international travel, accommodations, and itineraries.
• Act as a liaison between the CEO and internal/external stakeholders.
• Organize and prioritize tasks to ensure the CEO’s workflow is efficient.
• Conduct research and compile relevant information for meetings and projects.
• Oversee office management duties to ensure a smooth work environment.
• Maintain records and files in an organized and accessible manner.

Key Qualifications and Skills

• HND/ Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Minimum of 3-5 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to maintain confidentiality and exercise discretion.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and adapt to changing priorities.
• Professional demeanor and ability to represent the CEO effectively.

Preferred Qualifications:

• Experience in the skincare, wellness, or beauty industry.
• Familiarity with digital collaboration tools such as Zoom, Slack, or Asana.
• Work Environment:
• Hybrid or office-based work setting, depending on business needs.
• Occasional travel may be required.