Personal Assistant at Pivotage Consulting

Responsibilities

• Provide comprehensive secretarial support and assistance to the MD in the discharge of his/her duties.
• Proactively prioritize, plan and schedule MD’s busy schedule, electronic diary, assessing priority of appointments and reallocation as necessary.
•  Manage MD’s travel log and travel arrangements including visas/accommodation.
•  Manage relationship with both internal and external customers, teams, partners etc.
•  Manage arrangements for management meetings, taking minutes and typing minutes of the meeting.
•  Send reminders to all stakeholders on pending tasks/projects.
•  Process MD’s correspondences, manage office systems including data management and filling.
•  Screen calls, enquires and requests; filter email and ensure they are attended to as per urgency/priority.
•  Organize food/refreshments to business lunches/visitors.
•  Reconcile monthly expenses.
•  Organize appointments for the MD including personal/medical/dental/business appointments.

Qualifications

• Bachelor's degree
• Minimum of five years' experience as a Personal Assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency 
• Outstanding organisational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
•  Discretion and confidentiality