Personal Assistant (PA) to the MD at Mutual Benefit Assurance

Job Description

• The job exists to provide administrative, strategic, research, operational and executive support services to the office of the Managing Director.

Job Responsibilies

• Manage and maintain the MD’s diary
• Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
• Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
• Filter emails, general information, queries, correspondence, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
• Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
• Prepare correspondence on behalf of the MD, including the drafting of general replies.
• Provide an effective documentation system using best practice model; and maintain data base for valuable business contacts.
• Prepare professional presentation slides and documents and delivers papers for MD.
• Provide research findings and intelligence to MD.
• Assists the MD with speech preparation, general email communication to staff, other routine correspondence, etc.
• Manage other assignment as directed by the MD

Qualifications / Requirements

• Bachelor's Degree or HND in Business Administration, Secretarial study or related field.
• A minimum of 5-7 years PA/secretarial experience at C-Suit or senior level
• A recognized professional qualification and knowledge of insurance will be an added advantage.
• High proficiency in the use MS Office, Advanced Excel and PowerPoint)
• Excellent communication skills both verbal and written
• Professional telephone manner
• High confidentiality, integrity and Accountability
• Highly professional and well presented
• Flexible and mature approach with ability to work unsupervised
• Bright, confident personality