Personal Assistant at HT-Limited

Account

• Keeping up to date accounts (in Excel) of petty cash disbursements
• Maintaining adequate records of all value card purchases
• Ensuring that bills (Phone and NEPA bills) are settled promptly to avoid disruption
• Keeping detailed records of all visitors to the office and phone calls received

Generator and Other Equipment Maintenance

• Liaising with the appropriate technicians  are called in at regular intervals  to properly maintained and keep in good condition the various company equipment
• Ensure the generator running cost is reasonable to prevent exploitation
• Monitoring the operator to ensure the effective running of the generating set and other equipment

Office Maintenance

• Managing the availability and storage of office stationery and supplies
• Liaising with the vendors to provide required quality services and goods to the firm at the best prices possible
• Ensuring that the downtime on office equipment is minimal

Documentation

• Maintaining a filing system for the office administration and assisting with the filing required by the boss
• Ensure that all documents leaving the company are properly registered especially resumes of candidates sent for interview.
• Assisting with document preparation
• Responsible for mailing and distribution of documents

General

• Making travel arrangements and airline bookings for the boss
• Being flexible to work in any department if the need arises
• Keeping detailed records of all visitors to the office and phone calls received

Client Services

• As the need arises you will be required to follow up on the new and existing clients.
• Ensure timely attention to requests.
• Attend to complaints and bring said complaints to the attention of the Head, Operations and the COO

Subject to Amendment