Personal Assistant at HR Aid

Salary: N250k – N350k

Looking for an intellectually curious, resourceful problem solver and super organized person for the role of a ‘’ Personal Assistant”. In this role, you will be Chief coordinator and primary liaison for a wide range of personal and professional activities, serving as a ‘’right-hand person’’ and trusted confidant(e). 

Key responsibilities 

• Serve as Chief Coordinator and primary liaison for a wide range of personal and professional activities 
• Develop structures, tools and processes for efficient household and personal life management – 
• Provide support on strategic personal and professional initiatives and projects from conception to delivery 

Personal/Key requirements: -

• Vault-like confidentiality, high-level of integrity, and ultra-discreet
• Extremely resourceful and technology savvy 
• Intellectually curious and ‘’up-to-date’’ with trends, technology and current events 
• Highly organized with the ability to multi-task and prioritize 
• Detail-oriented, meticulous and thorough 
• Good communication skills 
• High level of Emotional intelligence.

Detailed list of responsibilities (not exhaustive)

• Coordinating meetings, including setting up conference calls and virtual meetings
• Sending out meeting invitations, preparing agendas, and distributing necessary materials
• Ensuring the Principal is well-prepared with relevant documents and notes
• Preparing reports, presentations, and briefing documents
• Acting as the first point of contact for internal and external stakeholders.

Domestic Affairs Management 

• End-to-end management of sourcing and supervision of personal staff and contract workers/service providers
• Coordinate weekly shopping and reconciliation of expenses
• Prudent management and reconciliation of household budget and preparation of statements and reconciliation 
• Coordinate effective delivery/execution of errands
• Identify and oversee various household projects as needed (e.g., Special event décor - Christmas, birthdays, etc., renovation projects) 
• Develop and monitor structures for efficient household management, including household checklists, training manuals, inventory management system for household supplies, an updated product/vendor list, etc.

Personal Life Management 

• Maintain overall calendar 
• Book meetings and coordinate with stakeholders to align calendar as and when needed
• Ensure subscriptions up to date and regular payments made as and when due
• Schedule appointments in line with priorities communicated and routine appointments (e.g., doctor visits, dental visits)
• Coordinate travel including making bookings, ensuring principal has all required travel documentation and all logistics sorted
• Develop filing system for key documents, contacts, etc.
• Track birthdays and other important dates, and set up gift management system and budget for execution 
• Ensure timely payment and filing of all financial related obligations (e.g., vendor payments).

Working Conditions

• Location: In person with possibility for flexible, hybrid arrangement.
• Monday – Friday 8:30-5pm
• Possibility of working longer hours, weekends or public holidays where required due to principal’s work commitments/events
• Data and phone monthly stipend for official purposes
• Provision of laptop
• Other considerations: Health insurance; access to courses/personal development material.