Personal / Administrative Assistant at Western Buckland Nigeria Limited

Position Overview

• We are seeking a highly competent and proactive Personal/Administrative Assistant to provide comprehensive executive support to our CEO/Director.
• The ideal candidate will be a sharp, organized & proactive professional capable of managing complex schedules, facilitating seamless communication, and providing administrative assistance to enhance executive productivity.

Key Responsibilities
Executive Support:

• Manage CEO/Director's calendar, appointments, and meeting schedules
• Coordinate travel arrangements, accommodation, and itinerary planning
• Screen and prioritize calls, emails, and correspondence
• Prepare meeting agendas, materials, and take detailed minutes

Administrative Excellence:

• Handle confidential documents and sensitive information with discretion
• Organize and maintain filing systems, both physical and digital
• Prepare reports, presentations, and correspondence on behalf of the executive
• Manage expense reports and administrative documentation

Communication Management:

• Serve as primary liaison between CEO/Director and internal/external stakeholders
• Draft professional emails, letters, and official communications
• Coordinate with various departments and external partners
• Handle visitor reception and protocol management

Technical Support:

• Assist with technology-related tasks and digital platforms
• Manage digital calendars, cloud storage, and communication tools
• Support presentation preparation and multimedia requirements
• Troubleshoot basic technical issues and coordinate IT support when needed

Project Coordination:

• Follow up on action items and deadlines from executive meetings
• Coordinate special projects and initiatives as assigned
• Assist with event planning and organizational activities
• Support strategic initiatives requiring detailed coordination

Requirements
Educational Qualification:

• Candidates should possess a Higher National Diploma (HND) in Business Administration or related field
• Additional certifications in office administration or executive assistance preferred

Essential Skills:

• Exceptional organizational and time management abilities
• Outstanding written and verbal communication skills
• Proactive mindset with ability to anticipate needs and take initiative
• Strong attention to detail and accuracy in all tasks
• Excellent interpersonal skills and professional demeanor

Technical Competencies:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with digital calendar management and scheduling tools
• Basic knowledge of office equipment and technology systems
• Ability to learn new software and digital platforms quickly

Professional Attributes:

• High level of integrity and confidentiality
• Ability to work under pressure and manage multiple priorities
• Flexible and adaptable to changing requirements
• Strong problem-solving and decision-making capabilities
• Professional appearance and excellent presentation skills
• Residing within Ikeja & its environs is an added advantage

Experience:

• Minimum 2 years of experience in executive support or similar role
• Experience working with senior management preferred
• Proven track record of managing complex schedules and priorities

Personal Qualities:

• Mature, reliable, and trustworthy
• Excellent judgment and emotional intelligence
• Ability to maintain composure in high-pressure situations
• Strong work ethic and commitment to excellence.