People Officer at AfriLabs

Job Role & Person- Specification 

• AfriLabs is seeking to recruit a People Officer to join our team and support the day-to-day activities of our People Management department. He/she will be responsible for processing employee data, developing updating organizational policies, assisting in the hiring process and carrying out administrative duties and engaging with various stakeholders. 
• To be successful in this role, you should have solid organisational skills, be familiar with HR/People Management functions and be willing to coordinate with all the departments within the organisation.

Responsibilities: 

• Planning, organising, and controlling the activities and actions of the People Management department
• Contributing to the development of the People Management department goals, objectives, and systems.
• Talent management and recruitment
• Coordinating with other departments to develop, analyse and update the organisation’s evaluation program performance metrics, review process and appraisal system (KPIs).
• Developing, revising, and recommending personnel policies and procedures.
• Maintaining and revising the organisation’s handbook on policies and procedures.
• Support the implementation of of organisation’s work culture.
• Publication of vacant or new positions for the Organisation, screening of applications, preparing interview assessment documents, scheduling/conducting interviews and recruitments.
• Seeing through the onboarding process; ensuring their payment and insurance plans are set up, as well as following through their probation period to ensure they get every entitlement given to all AfriLabs staff members while conducting new employee orientations and onboarding meetings.
• Manage the development, updating and filing of all employment records.
• Staff leave management; ensuring effective and efficient management of staff members’ leave duration.
• Manage the organisation’s HRIM database.
• Assist in executing and coordinating meetings, conferences, retreats, workshops, training and/or special events while taking detailed minutes.
• Support the implementation Organisation’s Knowledge Sharing Session (KSS).
• Perform other duties as assigned.

Required Skills, Qualifications & Abilities: 

• Knowledge of office and administrative practices and principles.
• Communication skills. Knowledge of the English language is compulsory in speaking, writing and listening/understanding.
• An understanding of the non-profit/development sector, including donor relations and management.
• Should be able to multitask, be flexible, be hardworking and teachable.
• Administrative skills with information communications technology commonly used in office applications such as Microsoft Office programs, and Google Drive. 
• Ability to handle sensitive and confidential matters and respond as required.
• Skill in problem-solving and decision-making
• Strong interpersonal skills and the ability to work effectively with others at all levels;
• Strategic thinking, particularly concerning systems approaches and organisational development;
• Strong analytical organisational, coordination and communication skills;
• Ability to work in a multidisciplinary and multicultural environment.
• Ability to find ways of pre-empting and solving problems.
• Ability to work in a fast-paced environment.

Qualifications 

• A minimum qualification of the first degree in Human Resources, Administration, Management, or Law. 
• A Master’s Degree/MBA is an added advantage. 
• Membership in a Human Resources professional body

Experience 

• 4 years experience in People Management/HR-related field, preferably in an NGO.
• Experienced in building a positive and inclusive work culture that fosters collaboration and respect.