Payroll Management Officer at HRD Solutions

Job Summary

• The Payroll Management Officer is responsible for the end-to-end management and processing of payroll for all staff and the provision of a high-quality comprehensive payroll service ensuring that salaries and expenses are paid within the regulatory framework of the Company.

Responsibilities
Payroll Management:

• Maintain payroll information by designing systems; directing the collection, calculation, and entering of data
• Update payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers
• Comply with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions
• Review time sheets, work charts, wage computation, and other information in order to detect and reconcile payroll discrepancies and ensure accuracy of payroll
• Manage the payroll system and ensure that employee information is accurate and up to date.

Payroll Reporting:

• Maintain reports and payroll transactions to support the integrity of the system and to meet audit requirements
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave and non-taxable wages
• Ensure end of year procedures are followed including reconciliation lodgement of taxation requirements e.g. payment summaries.

Payroll Administration:

• Balance the payroll accounts by resolving payroll discrepancies
• Maintain payroll guidelines by writing and updating policies and procedures
• Contribute to team effort by accomplishing related results as needed
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Every other delegated and assigned duties

Contact Person:

• Be the main point of contact with external suppliers (insurance, retirement and payroll companies.)
• Provide payroll information by answering questions and requests
• Maintain employee confidence and protects payroll operations by keeping information confidential

Job Requirements / Competencies
Qualifications:

• BSC/HND in Management or Social Science or any related discipline from a reputable University/Polytechnic
• Minimum 2nd Class Lower
• Relevant professional qualification(s)

Experience 1:

• Minimum of Three (3) years cumulative cognate experience in a HR/Payroll Administration role
• Considerable knowledge of MARPOL, waste Management or shipping and port operations
• Highly numerate, with good turnaround time on tasks, ability to deliver with minimal supervision

Competencies Technical:

• Good command of Excel
• Good HRIS knowledge
• Designing and planning projects with assistance
• Policy development with costing/implications
• Familiarisation and interpretation of labour rules and government regulations, policies, processes and procedures
• Interprets and applies laws, regulations and procedures relating to employee rights and benefits
• Computer appreciation
• Mathematical aptitude and analytical skills

Behavioural:

• Excellent interpersonal skills
• Excellent oral and writing skills
• Attention to details
• Negotiation skills
• Problem solving
• Analytical skills

Physical & Other Requirements:

• Any other official duties that may be assigned from time to time
• Resourcefulness & Resilience