Payable Accountant at AshLuxury

Role Description

• The Payable Accountant will be responsible for managing the accounts’ payable function, ensuring accurate and timely processing of invoices, payments, and expense reports.
• This role requires a detail-oriented individual with strong organizational and communication skills. The Payable Accountant will work closely with internal teams and external vendors to resolve discrepancies and ensure compliance with company policies and procedures:

Key Responsibilities

Invoicing Processing

• Receive and review vendor invoices for accuracy and completeness, particularly those related to luxury goods and services.
• Code and enter invoices into the accounting system, considering the unique categorization requirements in luxury retail.
• Verify appropriate approvals and ensure compliance with company policies, with an emphasis on maintaining the brand's exclusivity.

Payment Processing

• Prepare and process bi-weekly payment runs.
• Reconcile vendor statements and address outstanding issues promptly, reflecting the meticulous nature of luxury retail transactions.
• Ensure timely and accurate payments to vendors while respecting the premium positioning of the brand.

Expense Report

• Review and process employee expense reports, with an understanding of luxury travel, entertainment, and business expenses.
• Verify receipts and approvals in accordance with company policies, upholding the luxury standards of the brand.
• Communicate with employees to resolve discrepancies while maintaining the integrity of expense policies.

Vendor Relations

• Build and maintain positive relationships with vendors, recognizing the importance of exclusive partnerships in the luxury retail sector.
• Address vendor inquiries and resolve issues in a timely and professional manner, reflecting the luxury brand's commitment to excellence.
• Negotiate payment terms and discounts with a focus on preserving the brand's luxury image.

Month-End Close

• Assist in month-end closing activities related to accounts payable, recognizing the unique characteristics of luxury retail accounting.
• Reconcile accounts payable sub-ledger to the general ledger, ensuring precision in financial reporting.

Compliance

• Ensure compliance with company policies, procedures, and relevant regulations, adapting them to the distinctive requirements of luxury retail.
• Stay informed about changes in accounting regulations that may impact accounts payable processes within the luxury sales industry.

Reporting

• Prepare regular reports on accounts payable activities, reflecting the sophistication expected in luxury retail reporting.
• Provide financial reports and analysis as requested, showcasing the financial health and strategic insights for the luxury brand.

Qualifications and Key Competencies

• Bachelor’s Degree in Accounting, Finance, or related field, with professional certification (ICAN, ACCA, or equivalent) as an added advantage.
• 4–6 years’ hands-on experience in accounts payable, reconciliations, and vendor management - ideally within retail, e-commerce, or luxury industries.
• Strong analytical and problem-solving skills, with the ability to identify discrepancies, resolve issues quickly, and maintain financial accuracy.
• High attention to detail and integrity, ensuring compliance with company policies, financial controls, and regulatory requirements.
• Proficiency in accounting software and Excel, including reconciliations, data validation, and financial reporting.
• Excellent communication and interpersonal skills, with the professionalism to manage vendors and collaborate across finance and operational teams.
• Strong organizational and time management abilities, capable of handling multiple priorities, meeting deadlines, and supporting month-end close efficiently.