Operations / Purchasing Officer at The Olive Prime Psychological Services

Location: Lekki, Lagos

Job Summary

• As the Operations / Purchasing Officer the post holder is responsible for planning and coordinating all installations and refurbishment. Manage all purchasing activities; s/he will ensure effective purchasing and regular delivery of goods and services needed by the Organisation, which includes going to the market for procurement and market survey purposes.

Responsibilities
Operations:

• Plan and coordinate all installations and refurbishments
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Inspect buildings’ structures to determine the need for repairs or renovations
• Review utilities consumption and strive to minimize costs
• Supervise all external contractors.
• Keep financial and non-financial records.

Procurement:

• Process purchase requisitions / orders within purchasing Period.
• Create a re-order level for purchases
• Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
• Establish and negotiate contract terms and conditions, and maintain supplier relationships
• Prepare and maintain purchasing records, reports and price lists
• Work with the admin department to determine procurement needs, quality, and delivery requirements
• Assist in the development of specifications for equipment, materials, and services to be purchased
• Administer contract performance, including delivery, receipt, warranty, damages and insurance
• Reconcile or resolve value discrepancies
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
• Develop and maintain constructive and cooperative working relationships with colleagues and management.

Store Management:

• Maintain receipts, records, and withdrawals of the storeroom
• Receive, unload, and shelve supplies
• Perform other stock-related duties, including returning, packing, pricing, and labeling supplies
• Inspect deliveries for damage or discrepancies; report those to accounting for reimbursements and record keeping
• Ensure adequate record keeping and manage all documentation to confirm proper stock levels and maintain inventory control
• Issuing items and updating bin cards promptly.
• Reconciliation between bin card & ERP system.
• Set minimum stock level for all fast-moving items in the store.
• Keep records properly and updated.
• Ensure a good arrangement of the stock in the store.
• Prepare and submit daily, weekly and monthly reports
• Reconciliation of non-available items to make request for replenishment.

Requirements and Experience

• Bachelor's Degree in Social Science or any related discipline
• Minimum of 2 years’ previous work experience as an Operations and/or Procurement officer preferably in a health care sector
• Certifications in HSE or Procurement and Supply Management is desired

Required Skills:

• Outstanding organizational and leadership abilities
• Excellent interpersonal and public speaking skills
• Ability to develop and deliver effective business and operational plans which are financially relevant.
• Proficient in office management software e.g. MS office - Word & Excel
• Strong operational management ability
• A clear focus on results - sets goals, plans, and prioritizes effectively, monitors efficiency and progress of work against plans.

Salary
N60,000 - N70,000 Monthly.