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  • Posted: Mar 3, 2021
    Deadline: Apr 30, 2021
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  • PSI is a global health organization dedicated to improving the health of people in the developing world by focusing on serious challenges like a lack of family planning, HIV and AIDS, barriers to maternal health, and the greatest threats to children under five, including malaria, diarrhea, pneumonia and malnutrition. A hallmark of PSI is a commitment to t...
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    Operations Manager

    You Contribution
    Overall Platform Operational Excellence

    • Lead the development and implementation of PSI Nigeria’s operational policies and procedures in line with PSI global operational standards, donor requirements and local laws.
    • Ensure PSI network quality and operational excellence standards and compliance requirements are met.
    • Undertake periodic systems review of Supply chain, Logistics, Duty of care and Information technology to identify areas for improvement and compliance with PSI and Donor policy
    • Ensure PSI is fully complaint with the local laws and regulation and legal registrations, licenses, and MoUs are valid and on file.
    • Address internal and external audit findings related to business operations functional areas and execute management action plans.

    Procurement:

    • Oversee the design, development, and execution of the Annual Procurement Plans for all goods and services deemed necessary for the implementation of the programs.
    • Ensure roles and responsibilities of all staff members involved in the procurement management are clear, delegation of roles, responsibilities, & authority is well segregated.
    • In order achieve the best Value for Money, ensure properly planned and executed procurements achieved through open competition, result in economic and efficient use of funds and dictate bid evaluations.
    • Oversee the process of establishing and maintaining prequalified suppliers, in accordance with PSI Nigeria’s vendors pre-qualification and selection processes.
    • Manage supplier framework agreements / consultant agreements and ensure timely and periodic vendor / consultant performance assessments.

    Supply chain management and logistics:

    • Oversee the supply planning and ordering process of the ethical products is done in accordance with PSI global procurement procedures.
    • Ensure PSI Minimum Warehousing Standards and protocols are complied.
    • Overseeing preparation of monthly inventory reports and variance analysis, as well as reviewing and approving inventory adjustment entries as needed
    • Review travel management protocols and systems, identity any existing gaps and suggest improvement plans.
    • Ensuring that vehicles are serviced/repaired, licensed, insured, roadworthy and have the standard tools and accessories required by the traffic regulatory bodies.

    Asset management, IT and security:

    • Overall organizational asset and office / warehouse management through an asset register and controls put in place at various locations for asset movement.
    • Facilitate adequate organizational insurance requirements, including for staff, and all organizational assets.
    • Support the IT portfolio and ensure adequate support for PSI Nigeria IT needs
    • Oversee the development, review, and implementation of the platform Security Management plan
    • As part of PSI’s risk mitigation strategy and essential to fulfilling its Duty of Care obligations, ensure all PSI personnel receive safety and security training appropriate to their circumstances.
    • Ensuring safety and security at all rented premises and acting as first link for the contracted security companies in all security matters

    Requirements
    What are we looking for?

    • We are looking for a highly ambitious individual a passion in public health, willing and able to learn by doing in a very demanding position. In particular, we are looking for;
    • Master's degree or equivalent experience in a relevant field (e.g. Business Management, Logistics, Supply chain management; Procurement, Finance)
    • Minimum of 7+ years relevant experience in similar-sized organization
    • Proficiency in English is required
    • Experience managing multiple projects and integrated programs in highly demanding environment.
    • Experience with operational and Supply chain management of large donor funded programs
    • Excellent communication, and writing skills,
    • A team builder with excellent people skills; culturally sensitive and have the ability and interest to identify and work with a multi-cultural and diverse team.
    • Strong leadership skills; Planning and organization skills, Strategic and analytical thinking.
    • Strong customer service skills.
    • Excellent analytical and quick problem-solving skills.
    • Great power point skills – able to ‘translate’ ideas/takeaways from discussions into professional-grade outputs.
    • Highly organized, creative proactive, problem solving and a self-starter.

    The candidate we hire will embody PSI’s corporate values:

    • Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
    • Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.
    • Honesty: You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.
    • Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.
    • Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.
    • Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.

    Method of Application

    Interested and qualified candidates should send their comprehensive Resume with a Cover Letter as ONE PDF / MS Word document to: bopsmanager@psinigeria.org using the "Position title and Location" as the subject of the e-mail.

    Note: Due to high volume of applications, only finalists will be contacted.

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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