Role Summary
The Accountant will own day-to-day financial control for Mikson Industries’ distribution and retail operations ensuring every sale, expense, stock movement, and bank transaction is correctly captured, reconciled, and reported. This role protects the company through cash discipline, clean records, strong controls, and reliable reporting that supports management decisions and growth.
Core Responsibilities
Daily Cash, Sales & Outlet Control
- Reconcile daily sales (cash, POS, transfers) against invoices/receipts and confirm evidence for each transaction.
- Track cash movement: cash received → cash held → deposits → bank confirmations.
- Ensure no missing receipts, no backdated “magic,” no silent leakages (you know the vibes).
- Validate partner/third-party sales records where applicable (ensure documentation is complete and error-free).
Invoicing, Receivables & Credit Control
- Issue/verify invoices, delivery notes, and customer statements.
- Manage debtors and credit customers: aging reports, follow-ups, reminders, and escalations.
- Maintain clean AR records for distributors/retailers and ensure payments match invoices.
- Support sales operations with accurate customer balances and credit limits.
Payables & Supplier Management
- Process supplier invoices, confirm pricing/quantity, and prepare payment schedules.
- Maintain supplier ledgers and reconcile supplier statements.
- Track discounts/terms and ensure Mikson policies are applied correctly (e.g., special payment/discount structures when approved).
Retail Partnership with Bio Pha…
Banking & Reconciliation
- Perform bank reconciliation (daily/weekly as needed) and resolve variances fast.
- Reconcile POS settlements and transfer alerts against bank credits.
- Track bank charges, reversals, failed transfers, and exceptions.
Inventory–Finance Link (Critical for Distribution)
- Work with Warehouse/Outlet teams to ensure stock in = stock recorded and stock out = invoiced.
- Support periodic stock counts and investigate shrinkage, damages, expired items, and adjustments.
- Ensure product categories are properly tracked (vet drugs, pet products, disinfectants, feed additives, aquaculture items, etc.).
Product list and combinations -…
Payroll & Staff Cost Records
- Prepare payroll inputs (attendance summaries, approved allowances, deductions).
- Maintain payroll documentation and confidentiality.
Reporting, Month-End Close & Performance Tracking
- Prepare weekly and monthly reports:
- Sales by branch/channel
- Expenses vs budget
- Debtors aging
- Cash position
- Gross margin tracking
- Support month-end/year-end close with clean ledgers and schedules.
- Provide variance explanations and simple insights management can act on.
Controls, Compliance & Integrity
- Maintain organized financial files (physical + digital), audit-ready.
- Enforce internal controls: approvals, payment evidence, receipt issuance, reconciliation discipline.
- Protect sensitive data and handle funds professionally—integrity isn’t negotiable.
Tools & Systems (What you’ll use)
- Excel (strong): reconciliation templates, trackers, reporting
- Accounting/ERP system
- WhatsApp/Email for payment confirmations and stakeholder communication
- Google Drive/Shared folders for documentation control
KPIs (How success will be measured)
- 100% daily sales reconciliation (cash/POS/transfer) with evidence
- Bank reconciliation completed on schedule with minimal unresolved exceptions
- Debtors aging reduced (timely follow-up and collections discipline)
- Clean month-end close (accurate ledgers, minimal adjustments)
- Zero tolerance for undocumented expenses/payments
- Stock-variance investigations completed and documented (where applicable)
Requirements & Qualifications
- OND/HND/BSc in Accounting, Finance, or related discipline
- 2+ years experience in accounting (distribution/retail experience is a big advantage)
- Strong understanding of accounting basics: ledgers, reconciliations, AP/AR
- Excellent Excel skills (you must be comfortable with spreadsheets daily)
- High attention to detail, organization, and strong follow-through
- Integrity, professionalism, and ability to handle pressure
Strong Advantage (Nice-to-Haves)
- Experience in inventory-linked accounting (distribution/warehouse)
- Experience with branch/outlet accounting and POS reconciliation
- Familiarity with ERP systems (ERPNext or similar)
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