Office Manager at Swift Consulting

Major Responsibilities

• Oversee and manage office operations to ensure smooth daily activities within the real estate office.
• Coordinate schedules and appointments for senior executives and teams.
• Handle incoming calls, emails, and correspondence, ensuring that all communication is addressed promptly.
• Manage office supplies, equipment, and ensure that all administrative functions are organized and efficient.
• Organize meetings, conferences, and client visits, including logistics and preparation of documents and materials.
• Maintain and update client records, property listings, and company databases.
• Assist in the preparation of reports, presentations, and other documents for senior management and clients.
• Ensure compliance with company policies, procedures, and industry regulations.
• Liaise with external vendors, contractors, and service providers to maintain office functions.
• Perform other administrative duties as required, contributing to the efficient operation of the company.

Requirements

• Proven experience as an Office Manager or in an administrative role, preferably within the real estate industry Minimum of 5 years experience.
• Strong organizational and multitasking skills, with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
• Attention to detail and ability to maintain confidentiality with sensitive information.
• Ability to work independently and as part of a team in a fast-paced environment.
• Knowledge of real estate procedures and industry terminology is an advantage.
• Minimum of HND or B.Sc or M.Sc holder or additional certification in office management or business administration is a plus.