Office Manager (Banking) at Robert Walters

About the job

• A leading Bank who provides financing and support to businesses and governments in countries transitioning to market economies, are looking for an experienced Office Manager to oversee office setup, budgeting, procurement, facilities, HR coordination, IT and security support, and ensuring compliance with local regulations.

Job Responsibilities

• Supports the setup of new offices by coordinating with local authorities and HQ, ensuring compliance with administrative requirements like visas, accreditation, and VAT.
• Manages day-to-day office operations including maintenance, inventory, equipment, vehicles, and service contracts.
• Acts as HR coordinator, handling staff registration, sick leave tracking, and medical insurance updates.
• Serves as IT and security coordinator, setting up workstations, assisting with technical issues, and managing local security protocols and continuity plans.
• Prepares and monitors the annual office budget, provides regular financial updates, and ensures proper expense tracking and reporting.
• Manages financial operations including processing expense claims, reconciling corporate credit cards, handling petty cash, approving payments, and reporting to HQ.
• Oversees and supports staff by supervising workloads, tracking overtime, providing training, and contributing to performance reviews.
• Provides administrative support to the Head of Office and bankers, including drafting official correspondence and ensuring high standards of conduct and professionalism.

Requirements

• Bachelor’s degree is preferred, or equivalent experience in relevant areas of expertise
• Previous local experience in senior administrative/accounting function (including in supervisory capacity) in an international or a leading company is preferable
• Ability to work independently and on own initiative on a day-to-day basis
• Strong organisational skills, demonstrated ability to prioritise
• Strong communication skills, including ability to communicate confidently and assertively