Office Administrator at Data & Scientific Inc

The Office Administrator provides a wide range of administrative support for the marketing activities,training delivery programs and events, as well day-to-day operations.

Responsibilities:

• Provides a wide range of administratives suppport, including document preparation, office calendar management, planning meetongs, organizing employee related functions and duties as assigned.
• Supports events planning by tracking events registrants, preparing/organizing supplies and provides on-site support
• Work independently with minimal supervision
• Assist in planning and project coordination, schedules calendars and travel arrangements
• Participates RFP process as required
• Coordinate office activities to ensure deliverables are met
• Ensure consistent inventory of office suppliyes and conducts routine audits of supplies
• Maintains a clean and professional presence in our reception, conference rooms, and common areas.
• Acts as liaison with outside tech vendor to troubleshoot issues.
• Assist with report preparation and presentation including preparation of graphics components as required
• Manages communication and acts s liaison between internal department, Principal, and other executives
• Answer and manages incoming calls, greets visitors and commmunicates with clients with the highest level of professionalism and discretion
• Supports sales programs by procesing, coordinating sales team schedules and requirements including marketing availability materials and tracking invoices.
• Conducts CRM data entry and report pulling to support organization goals

Minimum competencies and skills set required:

• A Bachelor or Master degree in Law, Commerce or Business Management
• Minimum of seven consecutive years of full time post-graduation work experience
• Ability to think proactively and prioritize work, strong communication skills.
• Familiarity with office management technologies
• Several years of experience with graphics and presentation tools such as Photoshop, Illustrator, Visio are fundamental requirements to this position.
• Strong Powerpoint Skills/MS Office Suite