Logistics Assistant at INTERSOS

Locations: Bama, Banki and Dikwa - Borno
Career Category: Logistics / Procurement

General-purpose of the position

• The Logistics Assistant provides support in implementing and supervising all logistical activities at his/her assigned base.
• In particular, S/he supports base stock management, procurement follow-up, filing and archiving logistical documents.
• Ensuring efficient management of field base drivers schedule, contributing to Guest-houses management and assisting in field operations in adherence to INTERSOS Nigeria policies and donor requirements.

Tasks and Main Responsibilities

• Contributes to the assessment of the local purchasing environment (through new local market analysis, information garnered from previous purchases, program teams, other NGOs, etc.) and refreshing it half-yearly.
• Contributes to the prequalification process of local suppliers, general records of all Procurement dossiers, and
• processes orders to the prequalified local suppliers, respecting the Procurement Plans (of the different projects), received from the PMs in agreement with the Logistics Coordinator.
• Reviews technical proposals of suppliers, conducting cost, and benefit analysis. Assessing the quality, status, quantity, and packaging of the materials delivered to the Warehouse from the prequalified suppliers.
• Processes and provides documentation for incoming and exiting equipment and stock items. Ensuring adherence to the delivery timeframe (IN and OUT) of the equipment/assets within the warehouse. Updates inventory records monthly.
• Ensures warehouse, stock items, and equipment security; assessing the availability of space and prepares stacking/storage plans before programming/contingency commodities arrivals.
• Ensures proper Warehouse housekeeping, maintaining humidity control, ensuring the use of pallets, special packaging, and proper loading of sensitive items.
• Manages and tracks equipment/assets inventory including laptops, mobiles and satellite phones. Develops replacement plans and organizes disposals.
• Organizes accommodation and facility services for workshops and training events.
• Ensures all services (energy, water and gas supply, furniture etc.) within the offices and guesthouses functions properly.
• Provides the Line manager with weekly activity reports and plans activities for next week.
• Provides support for basic IT needs (printers problems, network internet, change of passwords etc.) to the office and guesthouses. Pays regular field site visits in order to verify and improve logistics.
• Any other tasks as assigned by the Supervisory/Managerial team.

Professional Requirements

• University degree in Procurement, Logistics & Supply Chain Management or equivalent.
• At least 2 years of professional work experience in logistics including at least 1 year in emergency settings.
• Large field availability.
• Great skills to pilot different projects at the same time.
• Good capacity to cooperate with other departments.
• Flexibility and patience highly appreciated.
• Good communicator; Proficient knowledge of English is required. Knowledge of Hausa is an asset.

Personal Requirements:

• Large field availability.
• Great skills to pilot different projects at the same time.
• Good capacity to cooperate with other departments.
• Flexibility and patience highly appreciated.