Logistics and Inventory Officer at DNALC Nigeria

Purpose: 

The Inventory Officer plays a vital role in maintaining accurate and up-to-date records of all laboratory materials, equipment, and supplies. This includes tracking inventory levels, distribution, associated costs, and pricing of all items. The officer ensures the proper utilization, availability, and servicing of laboratory equipment and supplies, supporting efficient and uninterrupted laboratory operations.

Key responsibilities include overseeing the maintenance and repair of laboratory equipment, managing the procurement and safe storage of reagents and consumables, and ensuring the proper disposal of hazardous waste in compliance with relevant regulations. The Inventory Officer also collaborates closely with procurement and purchasing teams to monitor stock levels, initiate timely reorders, and coordinate the prompt delivery of required materials.

Role

• Initiates and implements measures to ensure the cost-effective use of all supplies utilized in laboratory operations.
• Assists the Assistant Director in developing the annual budget for supplies and expenses, ensuring adherence to budgetary limits and promptly reporting any deviations.
• Participates in the evaluation of new or improved products, providing informed recommendations to the Assistant Director.
• Serves as a resource for laboratory staff and clients on procurement processes and supply-related inquiries.
• Ensures that all personnel are familiar with procedures for efficient ordering, receiving, storage, and distribution of laboratory supplies on a daily basis.
• Stays informed on current product trends and innovations through professional publications and meetings with sales representatives, assessing their potential impact on laboratory operations and budgeting.
• Collaborates with the Assistant Director and unit leads on special projects and other assignments as needed
• Maintains optimal inventory levels, preventing waste due to overstocking or expiration of reagents, products, or supplies.
• Oversees an efficient inventory control system to ensure the availability of laboratory supplies and support timely distribution
• Under the direction of the Assistant Director, manages the ordering, receipt, storage, and distribution of all laboratory supplies.
• Monitors supply usage trends and adjusts stock levels accordingly to maintain operational efficiency.
• Performs annual physical inventory of all laboratory supplies.
• Evaluates and reports to the Assistant Director all vendors communicating areas of concern.
• When directed, the Inventory Officer shall assist the Assistant Director in negotiating optimal pricing for inventory items to ensure cost efficiency. The officer will maintain detailed budget records for all inventory items, utilizing spreadsheet formats to track and measure variances in inventory utilization. Under the Assiatant Director’s guidance, the Inventory Officer will also be responsible for establishing and maintaining a comprehensive computer database of all laboratory inventory and supplies, ensuring accurate tracking and reporting.
• Distributes information regarding the availability of supplies and other pertinent information to all laboratory staff and clients.
• Responsible for ordering, receiving, storage and distribution of all reagents, supplies, consumables, equipment, parts, paper, forms, and any other inventory item(s) related to the operation of the Laboratory.
• Responsibilities extend and apply to any and all locations and sites as which the Laboratory may maintain, distribute, and/or utilize inventory in all of its various forms.