Inventory Officer at Pullus Africa Solutions Ltd

Job Summary

• The Inventory Officer is responsible for overseeing and managing all inventory operations to ensure accurate tracking, proper storage and accountability of stock items across the organization.
• This role ensures optimal stock availability, minimizes losses, supports operational efficiency and maintains compliance with company policies and safety standards.
• The officer will work closely with inventory, procurement, purchasing, and other departments to ensure effective inventory planning, control and reporting.

Key Responsibilities

• Oversee and manage inventory operations, ensuring accurate tracking and documentation of all stock items in accordance with company policies and industry standards.
• Conduct regular physical inventory counts to verify stock levels, identify discrepancies and ensure inventory accuracy.
• Maintain and update inventory records, including all receipts, issues, transfers, and adjustments, ensuring real time tracking of stock movement.
• Monitor stock levels and coordinate with purchasing to replenish products as necessary, ensuring continuous availability while avoiding overstocking or stockouts.
• Inspect stored goods and materials to ensure they meet quality standards and are appropriately stored to prevent damage, loss, or deterioration.
• Collaborate with inventory staff to ensure efficient and organized storage of materials, maximize space utilization, and optimize retrieval processes.
• Ensure compliance with safety regulations related to the storage and handling of inventory, including hazardous or sensitive materials where applicable.
• Assist the team lead in the development and management of inventory related budgets, supporting cost control and efficient stock utilization.
• Work closely with quality assurance, purchasing, procurement, sales, and operations teams to forecast inventory needs and ensure timely availability of materials to meet business requirements.
• Investigate inventory discrepancies, variances, losses, or damages, determine root causes and implement corrective and preventive actions.
• Prepare routine inventory reports, including stock levels, usage trends, discrepancies and reorder requirements for management review.
• Maintain proper documentation for all inventory transactions, approvals and stock movements.
• Ensure accurate filing (physical and digital) of inventory records and supporting documents.
• Support periodic audits by providing accurate records and assisting with verification exercises.
• Promote accountability, transparency and best practices in inventory management across the organization.
• Perform any other duties assigned to support organizational objectives.

Required Qualifications

• Bachelor’s Degree in Inventory Management, Logistics, Business Administration or a related field.
• 2-4 years of experience in inventory management, storekeeping, warehouse operations, or a similar role.
• Strong organizational and record keeping skills with high attention to detail.
• Proven ability to maintain accurate inventory data and conduct stock reconciliation.
• Good analytical and problem solving skills, particularly in identifying and resolving discrepancies.
• Basic knowledge of inventory control methods, stock valuation and storage best practices.
• Good communication and interpersonal skills for cross department collaboration.
• Ability to work independently and maintain accountability for stock accuracy.
• Proficiency in Microsoft Excel and inventory management systems or digital tracking tools.
• Knowledge of safety and compliance standards related to storage and handling of materials is an added advantage.