Human Resources & Organisational Effectiveness Officer at ActionAid Nigeria

Overall Purpose

• The HR & OE Officer who reports to Human Resources and Organizational Effectiveness Manager (HR & OE Manager) will be responsible for managing physical documentation, filing systems and contact database, Human Resource Information System (HRIS), staff insurance & wellness, staff/ consultants contractual agreement while supporting recruitments and AAN performance management process.

Specific Responsibilities

• Support the administration and implementation of HR/OE strategies and policies
• Provide support to the HROE Manager on the performance management systems
• Manage contractual agreements and renewals
• Manage the development and implementation of the staff development plans for each year
• Provide logistics for meetings, recruitment, trainings and workshops
• Provide support to staff on HumanManager (HRIS)
• Facilitate recruitment process from advertisements to resumption of new staff
• Coordinate induction of new staff
• Maintain and update all employee records in personnel files (both electronic & hard copies)
• Manage the coordination of leave schedules, travel authorisations and Time Off in Lieu (TOIL)
• Coordinate the HROE unit reporting process in compliance with all reporting frameworks within and outside the affiliate
• Serve as contact person on staff insurance, medical and pension matters
• Provide HR support for all teams
• All other responsibilities assigned by Line Manager and Head of unit.

Key Working Relationships:

• Internal: Entire staff
• External: Service providers, Partners and other stakeholders.

Person Specifications
Education/Qualifications:

• First Degree in Social Sciences or Arts / Humanities essential
• Membership of CIPMN or other relevant professional institute is desirable

Experience:

• At least 3 years post NYSC experience in Human Resources Management (HRM) is essential
• Experience supporting recruitment processes is essential
• Experience managing Human Resource Information System is essential
• Experience coordinating staff contractual agreements, benefits, and wellness – HMO, staff insurance, pensions is essential
• Excellent working knowledge of Excel, Word & Outlook (MS Office in general) & experience in handling cash is essential
• Office administration experience is desirable
• Experience working with international development of NGO is desirable

Skill/Abilities:

• Fluency in spoken and written English language
• Highly numerate
• Multi-tasking skills
• Excellent planning and prioritisation skills
• Excellent (proven) interpersonal skills, and both oral and written communication skills
• Negotiation skills
• Experience designing and co-ordinating training/meetings
• Strong analytical/problem solving skills

 Personal Qualities:

• Agile and detailed
• Creative and takes initiative
• Able to work effectively in a diverse team environment
• Good motivator of others
• Willing to work additional hours at crucial times
• Team player
• Self-Motivated person able to work with minimal supervision
• Effectively promote AAN’s mission, values, and objectives