Human Resources Officer at Trefoil Networks

Unit: Corporate Services

Reports to: Head, Human Resources

Main Function

The Human Resource Assistant is responsible for providing support in the various human resource functions,   which   include   recruitment,   staffing,   training   and   development,   performance monitoring.

Role Responsibilities

• Provide support to HR Manager and staff to develop the skills and capabilities of staff.
• Monitor staff performance and attendance activities.
• Assist in staff recruitment by posting jobs and scheduling interviews.
• Provide information and assistance to staff, Managers on human resource and work related issues.
• Welcome new employees to the organization by coordinating orientation, paper work and settling
• Provide payroll information by collating time and attendance records
• Maintain employee information by updating the  current HR database and files
• Assist in periodic appraisals to assess employee performance
• Performing file audit to ensure all required employee documents are collected and filed
• Completing Exit clearance paper work and assisting with exit interviews
• Cover the reception desk when required.
• Maintain computer and manual filing systems.
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Respond to clients and provide information to clients
• Set up, organize and maintain paper and electronic filing systems in accordance with recognized procedures and standards.
• Process and track legal work, status and reports.
• Record and monitor deadlines.
• Collect and retrieve information from files as needed
• Other duties as assigned by the HR Manager and Management
• Training of Staff

Competencies/Skills

• Understanding of  relevant legislation laws, policies and procedures
• Good written and verbal communication skills
• Microsoft Offices ( word, excel, power point)
• Time Management
• Ability to learn fast and maintain confidentiality
• Behavioral Qualities/Other Competences
• Resourcefulness
• Personal integrity and high work ethical standards
• Adaptability
• Resilience

Qualifications/Experience

• A BSc in relevant field.
• Minimum of  3 years professional experience in similar role.