Human Resources Officer, Shared Services at De-Podium Professional Services

The role

• You will run human resources for both firms from one shared function. Your job is to make sure each firm hires the right people, brings them in properly, pays them correctly, reviews their performance fairly and keeps them.
• Both firms are growing and their HR foundations are still being put in place. You will write policies, set up records and run the people calendar, not just administer what already exists.

What you will do

Recruitment and onboarding

• Manage recruitment for both firms from role brief to offer: job adverts, screening, interview scheduling, reference checks and offer letters.
• Prepare employment contracts and keep signed copies on file for every staff member.
• Run onboarding so that every new joiner has access, tools, a named supervisor and a structured first week before they arrive.
• Manage confirmation at the end of probation, transfers and exits, including a recorded exit conversation for every leaver.

Policy and records

• Develop and maintain an HR policy and staff handbook for each firm, compliant with Nigerian labour law, covering leave, conduct, grievance, discipline and exit.
• Keep complete and confidential staff files, leave records and disciplinary records for both firms.
• Maintain job descriptions for every role and support the partners in building a progression ladder for professional and support staff.

Payroll and statutory obligations

• Prepare monthly payroll inputs for each firm and coordinate with finance on processing.
• Make sure PAYE, pension, NSITF and ITF obligations are computed, remitted and filed on time for each entity.
• Keep the register of professional memberships and practising licences, including ICAN, ANAN and annual NBA practising fees, and report gaps to the partners each quarter.

Performance, learning and employee relations

• Run the appraisal calendar for both firms: objective setting, mid-year and annual reviews, with documented outcomes.
• Plan and track training and continuing professional development against each firm’s budget.
• Handle grievances and disciplinary processes fairly and in line with policy, escalating to the partners where required.
• Report monthly on headcount, vacancies, leave, attrition and appraisal completion for each firm.

What we are looking for

• A first degree in human resource management, business administration, the social sciences or a related discipline.
• At least three years’ hands-on HR experience, ideally in a professional services, legal or accounting firm.
• Experience running the full employee cycle: recruitment, onboarding, appraisal, discipline and exit.
• Working knowledge of Nigerian labour law and employer obligations, including PAYE, pension, NSITF and ITF.
• Strong organisation and record keeping, and good Excel skills.
• Clear written and spoken communication, and the confidence to advise partners on people matters.
• Strict discretion with salary, disciplinary and personal information.

It would be an advantage if you have

• CIPM membership, completed or in progress.
• Experience supporting more than one entity or business unit.
• Experience with an HR or payroll system.