Human Resources Officer (M / F / D) - National position at Malteser International

Location: Maiduguri, Borno

Details

• In support of our work in Maiduguri, Nigeria, Malteser International is looking for a motivated Human Resources Officer (m/f/d) - National position.
• The Human Resources (HR) Officer is responsible for coordinating and supporting all HR related activities of the Malteser program in Borno State, Nigeria. In addtion, the HR Officer will need to ensure compliance with Malteser International’s and donor administrative, financial, safety and security and logistic procedures in the work.

Responsibilities

• Manage all documentation related to the administration of staff contracts, benefits and maintain adequate records of all correspondence
• Prepare offer letters and contracts for new staff
• Provide employee numbers and open individual files for new employees
• Maintain a database and monitor dates of all staff contracts and renew as and when necessary
• Monitor staff absence and leave and ensure the filing of appropriate documentation
• Receive the recruitment requisition, prepare appropriate vacancy for both internal and external announcement (advertising) and ensure timely placement of the vacancy announcement in the newspapers
• Prepare leave roster and monitor submission of leave authorization forms to staff
• Ensure accurate filing of all staff related correspondence
• Support Recruiting Managers of projects and departments to prepare job descriptions with competency profiles
• Compile and assist with the shortlist of the candidates and invite short listed candidates for interviews
• Liaise with recruiting managers to prepare interview questions and prepare interview summaries after each interview
• Ensure reference checks are carried out before offer letters are issued out
• Assist the HR & Admin Manager in the management of staff benefits
• Regularly and promptly, address queries from managers and staff on their benefits
• Prepare payroll and other adjustment to payroll accordingly and share with the finance department

General:

• Be an active role model towards population, by adhering to a healthy personal behavior and life style
• Maintain a non-judgmental and supportive attitude towards colleagues and beneficiaries regardless of their background, political affiliation or religion.
• Take responsibility in representing Malteser International towards the local population, authorities and other (I)NGOs
• Adhere and respect the guidelines and codes of Malteser International

Qualifications

• A minimum qualification of a first degree in Human Resource, Administration, Management and relevant work experience
• A minimum of 3 – 4 years’ experience in Human Resource or administration or related areas
• Experience in guiding and building the capacity of staff
• Excellent communication and interpersonal skills
• Excellent English language proficiency (written and oral)
• Proficient in the use of Microsoft applications including Word, Excel, PowerPoint and Outlook (or similar software)

Conditions

• Starting date: As soon as possbile
• Duty Station: Maiduguri, Nigeria with frequent travel to field locations
• Duration of contract:  12 months
• Salary according to qualification and experience, insurance package
• Kindly note that this a national position
• We offer a challenging position with many opportunities in a highly motivated team environment