Human Resources Officer at Chabash Development and Health Initiative

Job Summary:

• The Human Resources Officer is responsible for implementing HR policies, managing employee relations, supporting recruitment, and ensuring compliance with labor laws and donor regulations. The position will support staff recruitment, onboarding, performance management, training, and HR record management, contributing to a positive, productive, and compliant work environment.

Key Responsibilities

Recruitment and Staffing

• Support end-to-end recruitment processes — job posting, shortlisting, interviewing, and onboarding of staff.
• Prepare employment contracts, offer letters, and ensure timely renewals or separations.
• Maintain updated job descriptions and ensure consistency across all positions.
• Coordinate staff induction/orientation sessions for new hires to ensure understanding of CDHI’s policies and values.
• Manage recruitment files and ensure compliance with CDHI and donor hiring procedures.

HR Administration and Record Management

• Maintain accurate and confidential staff records, including employment history, leave, training, and performance evaluations.
• Track staff attendance, leave, and contract end dates; update HR databases regularly.
• Support processing of payroll by providing accurate HR data to the finance unit.
• Ensure proper documentation and filing of HR correspondence and approvals.

Employee Relations and Welfare

• Serve as the first point of contact for HR-related inquiries and staff concerns.
• Promote a healthy and respectful workplace culture aligned with CDHI’s values.
• Support staff welfare programs, health insurance, and benefits administration.
• Address employee grievances professionally and ensure issues are escalated as needed.
• Promote gender equality, safeguarding, and zero-tolerance for harassment and discrimination.

Performance Management and Capacity Building

• Support implementation of performance appraisal systems and follow-up on staff evaluations.
• Provide guidance to supervisors and staff on performance improvement processes.
• Identify staff training needs and assist in developing annual capacity-building plans.
• Support organization-wide training sessions on HR policies, safeguarding, gender, and code of conduct.

Compliance and Policy Implementation

• Ensure HR policies are implemented consistently and updated regularly in line with labor laws and donor standards.
• Ensure staff contracts, benefits, and separations comply with Nigerian labor laws.
• Maintain awareness of HR and labor legislation and ensure CDHI’s compliance.
• Support internal and external audits with HR-related documentation and responses.

Safeguarding and Accountability

• Ensure staff compliance with CDHI’s Code of Conduct, Safeguarding, and Child Protection Policies.
• Promote a workplace culture that prevents exploitation, abuse, and harassment.
• Report any suspected breaches of safeguarding or ethics immediately to the appropriate focal person.

Qualifications and Experience

• Bachelor’s degree in human resources management, Business Administration, Social Sciences, or related field (CIPM certification is an advantage).
• Minimum of 3–5 years’ relevant HR experience, preferably in an NGO or donor-funded organization.
• Good knowledge of Nigerian labor laws, HR best practices, and recruitment procedures.
• Experience managing staff benefits, contracts, and performance systems.
• Strong interpersonal, communication, and conflict resolution skills.
• High level of confidentiality, integrity, and professionalism.
• Excellent computer skills, especially MS Excel and HR software/tools.
• Fluency in English; knowledge of local languages (Hausa, Kanuri, Fulfulde) is an added advantage.
• Willingness to travel occasionally to field offices and project sites.

Core Competencies

• Confidentiality and ethical conduct
• Staff relationship management and conflict resolution
• Organizational and multitasking abilities
• Gender sensitivity and inclusion mindset
• Accountability and teamwork
• Strong documentation and reporting skills