Human Resources Manager at Management Sciences For Health - MSH

The Project Human Resources Manager implements and leads the activities of the Project Human Resources Management (HRM), providing a full spectrum of HR services at project level linked to organizational needs and objectives. The Project Human Resources Manager lead serves as the project resource person with respect to MSH/donor regulations. The successful candidate works closely with the Regional HR Partner and the Project Leadership Team to support the achievement of organizational and country mission, goals, and objectives through the development, implementation, and management of HR activities. The successful candidate adheres to MSH’s Procurement Integrity (PI) standards in all HR activities and is responsible for raising the awareness of staff regarding PI regulations.

Recruitment:

• Oversee the recruitment process and ensure that the Project HR Associate maintain a transparent recruitment process. 
• Review all final paperwork related to recruitment.
• Ensure that the recruitment status report and the HR database are updated.  

Personnel:

• Ensure the maintenance of accurate personnel files of all employees by creating administrative systems as required. 
• Understand and interpret MSH personnel policies. 
• Suggest revisions and provide updates to Local Employee Manual to be in compliance with MSH policies and local labor laws.

Employee Relations: 

• Provide counsel to employees regarding confidential employment matters, career development, job satisfaction, employee grievance, and discipline issues. 
• Provide guidance on procedures and options for conflict resolution by consulting with the relevant HR Partner as appropriate. 
• Conduct exit interviews when staff depart from the project and provide feedback to the supervisor. 

PPRD Process: 

• Manage the Annual Performance Planning Review and Development (PPRD) process and ensure that all staff members receive PPRD training. 
• Support managers and supervisors in developing clear, measurable objectives; assist with the development of progressive improvement plans for under-performers; and, as necessary, in consultation with HR Partner in head office, assist with employee terminations.

Leave Tracking: 

• Track vacation, sick and holiday leaves after each pay period

Benefits Program: 

• Oversee the administration of health and other benefits programs. 
• Track employee levels of reimbursement and provide advice to employees on the balance of their annual caps. 
• Prepare and maintain utilization reports for audit purposes. 
• Ensure that the benefits package is reviewed on an annual basis and
  provide recommendations on medications and changes on international benefits to the Corporate Benefits Manager at Home Office.

Orientation: 

• Conduct orientation program for all new staff members to familiarize them with benefits, policies, and procedures.

Procurement Integrity: 

• Ensure that all employees comply with MSH mandatory training, specifically the Procurement Integrity Certification.  

Training: 

• Identify the need for training on HR issues; develop and deliver appropriate HR training to applicable staff.

Supervision:  

• Supervise staff as assigned.  Supervisory responsibilities include, but are not limited to: meeting with supervisees on a regular basis to discuss issues; tracking work progress; providing guidance and support; ensuring consistent.
  quality of work performed; conducting Performance Plans and Reviews; communicating, implementing, and assuring adherence to MSH policies, guidelines and values; developing staff skills and knowledge; approving time sheets; and facilitating supervisee’s success whenever possible.
• Fulfil any other tasks requested by the supervisor and pertinent with the general scope of work of the position.
• Any other tasks requested by the supervisor

QUALIFICATIONS

• Postgraduate degree in human resources or other relevant field.
• A minimum of Seven (7) years of demonstrated HR management or related experience.
• Experience required in international development programs in Nigeria demonstrated experience working with USG funded programs.
• 7+ years of demonstrated HR management or related experience.
• Strong understanding of Nigerian employment laws.
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally and linguistically diverse staff, clients, and consultants.
• Demonstrated ability to successfully coordinate activities with senior project management staff and proven ability to work successfully on a team in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Demonstrated computer proficiencies, including Microsoft Office Suite, especially Word, Excel, PowerPoint, and database management.
• Ability to travel to assigned provinces for HR initiatives as needed.
• Demonstrated ability to implement and manage all aspects of the HRM function in line with current practices and trends.
• Ability to gain the trust and confidence of colleagues and handle confidential matters discreetly and have experience in conflict resolution.
• Ability to competently assess priorities; manage a variety of complex activities simultaneously in a time-sensitive environment and meet competing deadlines.
• Excellent written and oral communication skills both in local languages and English.