Human Resources Assistant at Mopheth Group

Job Summary:

We are looking for a motivated and organized Human Resources Assistant to support our HR department in various administrative tasks. The ideal candidate will assist in recruitment, employee onboarding, record maintenance, and compliance with labor laws. This position is essential for ensuring smooth HR operations and enhancing employee experiences. If you have strong communication skills and a passion for HR, we encourage you to apply.

Key Responsibilities:

Administrative Support: 

• Assist with administrative tasks such as filing, scanning, photocopying, and organizing procurement documents and records. 
• Maintain procurement files and databases, ensuring accuracy, completeness, and confidentiality of information. 
• Coordinate meetings, appointments, and travel arrangements for procurement team members as needed.. 

Data Entry and Documentation: 

• Enter procurement data, purchase orders, invoices, and other transactional information into procurement systems or databases. 
• Prepare and distribute procurement-related documents, correspondence, and reports to internal stakeholders and suppliers. 
• Assist in updating and maintaining procurement-related documentation, including contracts, agreements, and vendor profiles. 

Communication and Coordination: 

• Liaise with internal stakeholders and external suppliers to collect, verify, and update procurement-related information. 
• Respond to inquiries, requests for information, and routine correspondence in a timely and professional manner. 
• Coordinate with shipping and receiving departments to track order status, resolve delivery issues, and ensure on-time receipt of goods. 

SKILLS 

TECHNICAL SKILLS 

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) for data entry, document management, and communication. 
• Familiarity with procurement software systems or databases is beneficial but not required. 

SOFT SKILLS 

• Strong organizational skills and attention to detail in performing administrative tasks and data entry. 
• Effective communication and interpersonal skills for interacting with internal stakeholders and external suppliers. 
• Ability to prioritize tasks, manage time efficiently, and meet deadlines in a fast-paced environment. 
• Willingness to learn and adapt to new processes, procedures, and technologies.