MSH, a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over ...
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The objective of the Human Resources (HR) Assistant position is to assist the HR Officer with HR functions such as recruitments, filing, benefits, and hiring actions.
This includes but is not limited to; ensuring completion of employee’s documentation, HR administration and filing as well as documenting all performance actions and ensuring compliance with relevant company and labor practices, and ensuring up-to-date maintenance of personnel files as well as logistical support for the full cycle recruiting process.
The HR Assistant will serve as the liaison between the field offices and head office for HR-related activities.
Assist with staff recruitment by sending invitations, scheduling & participating in interviews, conducting reference checks, informing job applicants of their acceptance or rejection for employment
Assist in reviewing salary history of selected candidates and preparing salary analysis for potential hires, sending offers to potential hires, and updating the HR Officer with their response.
Informing the project director and team members of joining dates of new hires and coordinating with other departments for necessary arrangements for orientation
Maintain personnel records tracking employment history, confirmation, promotions, transfers, salary, and training
Issuing of letter of employment and confirmation to newly employed staff
Verification of certificates and follow-up on the response from former employers
Ensure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointment
Updating the HR databases
Review timesheets for errors and correctness
Process staff benefits such as health insurance and life/Accident insurance Plan
Serve as the liaison between field offices and head office for HR related activities
Conduct terror checks for new hires
Collect approved leave form for filing and timesheet confirmation
Draft correspondence for and on behalf of MSH staff
And any other duties that may be assigned from time to time.
Minimum of Bachelor’s Degree or HND in Business Management, Human Resources Management, Psychology, Social Administration or Law.
Minimum of 2 years’ experience in human resources management, including recruitment and personnel management
Minimum of 1 year experience working with an INGO
Must be a member of Chartered Institute of Personnel Management, Nigeria
Good organizational and interpersonal skills
Good verbal and written communications, teamwork and collaborating abilities
Demonstrated excellent computer skills in Word, Excel, and PowerPoint. Ability to work independently with initiative to manage high volume and sensitive work flow.
Ability to understand comprehensive information.
Basic numeracy and IT skills required for operating various systems.
Ability to interpret, analyze, and explain the official framework employment regulation.
Good negotiating and influencing skills in implementing personnel policies
Ability to research, evaluate and analyze new recruitment techniques, methods, and procedures.
Able to work alone on a broad variety of projects
Demonstrated ability to handle confidential matters discreetly and gain the trust and confidence of colleagues; experience in conflict resolution helpful
Competences to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines
Proven ability to successfully participate on teams in a fast-paced environment
Demonstrated integrity, confidentiality and approachability.