Human Resources Assistant(FMCG) at Stresert Services Limited

Ref - HRA-OT-24

JOB PURPOSE

To provide Personnel and Administrative services support in line with organization's personnel policies and procedures.

DUTIES & RESPONSIBILITIES:

• Coordinating the recruitment process through monitoring of staff requisition approval and facilitating entry and exit procedure for applicants during selection /interviews to enhance the process.
• Create and analyse data of recruitment sources.
• Create a report for identifying possible talents such as (Best candidates, Keep in View & poor performance)
• Process all documents for exiting / resigning employees.
• Checks and maintain period of probation for the purpose of employment confirmation for employees.
• Coordinate the induction process for new hires
• Develop Notify all employees about induction programme for new hires
• Administer and analyse feedback questionnaires for onboarding process (60 – 120 days)
• Process bills from outsourcing agencies and vendors for payment
• Providing support to employees/ expatriates through flight and hotel reservations.
• Process documents for monthly expatriate quota return.
• Process and update employee staff data
• Process and update data with regards to Group Life, NSITF, ITF etc
• Keeping yearly up to date documentation of training records and remittances to meet statutory requirements.
• Monitoring employee records and paperwork and ensuring that they are kept up to date in line with statutory employment regulations.
• Coordinate the welfare support for all employees; Implementing social activities in the area of birthdays / work anniversary etc.

KEY RESULTS AREAS

• Manpower Resourcing
• Records Management
• Payment of Statutory bills
• Probationary Assessment
• Training Records and Documentation
• Training Effectiveness ( Administering Test Questions)

KEY PERFORMANCE INDICATORS

• Manpower Resourcing
• Hiring backed by approved staff requisition
• % of invited candidates versus candidates interviewed
• % of all new hires who had their period of probation followed through to confirmation
• % new hires with background checks and medical examination
• % of time to fill positions within 6 weeks of approved staff requests.

Records Management

• Full update of employees personal files
• Updating of computerized manpower statistics.
• Documented Records of joint staff briefings

Welfare Support

• Implementation of staff social activities( birthdays etc)
• Zero complaints on flight and hotel reservations for employees / expatriates

JOB COMPETENCIES

Qualifications

• Bachelor’s Degree in Arts/Social Sciences/Business Administration

Experience:

1-3 years work experience in a well-organized Human Resources Department.

Behavioural Competencies:

• Problem Solving skills
• Negotiation Skills
• Excellent Communication Skills
• Human Relations Skills

Technical Competencies

• Membership CIPM
• Knowledge of Nigerian Labour Laws
• Knowledge of I.L.O convention
• Knowledge of Statutory Compliance Laws ( I.T.F/N.S.I.T.F/Workmen Compensation etc)

WORK ENVIRONMENT

• Works in office setting
• Works under moderate supervision
• Frequently uses computer
• Occasionally moves about to co-ordinate work.