Human Resources and Administration Associate at Hudson Pacific Energy Ltd

Responsibilities:

Human Resources responsibilities

• Review the biometrics attendance report and advise staff of lateness frequencies
• Process payroll and resolve any payroll errors; provide relevant data (attendance, absence, leave)
• Ensure monthly issuance of NSITF receipt and annual issuance of NSITF Clearance certificate
• Prepare letter for Accrued Remittances for EX staff for PFA as need required
• PENCOM (Monthly): Ensure to keep a soft copy schedule of evidence of remittance, Pension Contribution for employer & employees
• PENCOM (Year End): Maintain a record of Certified one month salary, certifies list of employees in the organization, statement of rate of pension contribution
• Ensure issuance of PENCOM Certificate by the 31st of January of the following year
• Prepare monthly crew list and document crew timesheet
• Engineer Handover note
• Ensure all remittance schedules are sent to all PFA Administrator six (6) hours after been advised by finance department
• HR Operations /Administration functions
• Assist with day-to-day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources executives
• Coordinate training sessions (internal and external) and seminars. Ensuring attendance and evaluation forms are used accordingly.
• Maintain Weekly record of supplementary training log for shipboard and shoreside
• Book and change flights as required
• Prepare and send via email, monthly announcement to all staff to include new staff recruitment, promotion, confirmation, resignation/termination
• Maintain employee personnel records and files
• Stock Management
• Monitor compliance with HR policies.

Requirement:

• Minimum of a B.Sc. or HND in Human Resources, Business Administration, or any Social Science discipline.
• Professional certification in Human Resources Management (such as CIPM, SHRM, HRCI, CIPD) will be an added advantage.
• Minimum of 3 years' work experience within a structured organization.
• Fast computer typing skills (MS Office, in particular)
• Basic knowledge of labour laws