Job Opportunities at Hudson Pacific Energy Ltd

Responsibilities:

Tender & Bid Support:

• Monitor NIPEX, NJQS, and client procurement portals daily for new tenders and opportunities
• Maintain a tender calendar and alert the BD Lead to upcoming bid deadlines
• Assist in compiling, formatting, and submitting tender documents and proposals
• Maintain a library of bid templates and supporting documents
• Track bid submission outcomes and update the win/loss register

Pipeline & CRM Management

• Maintain and update the commercial pipeline tracker on a weekly basis
• Generate weekly and monthly pipeline summary reports for the BD Lead
• Flag stalled opportunities and overdue follow-up actions

Vendor Registration & Pre-qualification

• Coordinate and track vendor registration and pre-qualification submissions to IOCs and contractors
• Maintain up-to-date documentation, certifications, and company credentials
• Monitor renewal dates for vendor registrations and initiate renewal processes in advance

Market Intelligence & Research

• Conduct research on industry developments, competitor activity, and IOC project pipelines
• Compile periodic market intelligence summaries for the BD Lead
• Track offshore Nigeria project news via industry publications and alert the team to relevant developments Administrative & Departmental Support
• Manage departmental filing, correspondence tracking, and document control
• Coordinate logistics for industry events, conferences, and meetings
• Process expense retirements and maintain records of BD expenditure against the quarterly budget
• Support any other commercial or administrative activities as directed by the BD Lead.

Requirement:

• Education: Bachelor's degree in Business Administration, Maritime Studies or a related discipline
• Experience: Minimum of 3-5 years in a business development, commercial, or administrative support role
• Industry: Experience in oil & gas, offshore logistics, maritime services, or related sectors is preferred

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Responsibilities:

Human Resources responsibilities

• Review the biometrics attendance report and advise staff of lateness frequencies
• Process payroll and resolve any payroll errors; provide relevant data (attendance, absence, leave)
• Ensure monthly issuance of NSITF receipt and annual issuance of NSITF Clearance certificate
• Prepare letter for Accrued Remittances for EX staff for PFA as need required
• PENCOM (Monthly): Ensure to keep a soft copy schedule of evidence of remittance, Pension Contribution for employer & employees
• PENCOM (Year End): Maintain a record of Certified one month salary, certifies list of employees in the organization, statement of rate of pension contribution
• Ensure issuance of PENCOM Certificate by the 31st of January of the following year
• Prepare monthly crew list and document crew timesheet
• Engineer Handover note
• Ensure all remittance schedules are sent to all PFA Administrator six (6) hours after been advised by finance department
• HR Operations /Administration functions
• Assist with day-to-day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources executives
• Coordinate training sessions (internal and external) and seminars. Ensuring attendance and evaluation forms are used accordingly.
• Maintain Weekly record of supplementary training log for shipboard and shoreside
• Book and change flights as required
• Prepare and send via email, monthly announcement to all staff to include new staff recruitment, promotion, confirmation, resignation/termination
• Maintain employee personnel records and files
• Stock Management
• Monitor compliance with HR policies.

Requirement:

• Minimum of a B.Sc. or HND in Human Resources, Business Administration, or any Social Science discipline.
• Professional certification in Human Resources Management (such as CIPM, SHRM, HRCI, CIPD) will be an added advantage.
• Minimum of 3 years' work experience within a structured organization.
• Fast computer typing skills (MS Office, in particular)
• Basic knowledge of labour laws

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Responsibilities:

•  PR to PO cycle should be between 1-3 days for standard purchase.
•  Send out RFQs for all goods and service requests, ensuring timely expediting within 24-48 hours
•  Send RFQ within 48 hours of receiving a requisition, and prepare a transparent and objective quote analysis to facilitate fair and competitive bidding.
•  Raise and issue Purchase Orders for all vendor engagements related to goods or services, ensuring all necessary details are captured and communicated before service/delivery commencement.
• Liaise with suppliers to ensure timely delivery of goods and services.
• Conduct price comparisons vis-à-vis value to ensure cost-effective purchasing.
• Maintain relationships with existing suppliers and identify new supplier opportunities.
• Support the negotiation of contracts, terms, and pricing with vendors.
• Track and expedite all Purchase Orders, ensuring strict adherence to contract terms and protecting HPEL's interests throughout the procurement process.
• Provide weekly reports on vendor performance and PO status, including updates on payment requests and job completions for submission to the finance team.
• Raise and submit payment requests to the finance department within 12 hours after receiving approval, ensuring timely vendor payments.
• Ensure all Job Completion Certificates and Item Supply Forms from user departments are correctly saved in the One Drive Folder on a weekly basis and monitor the filing to comply with company standards.
• Maintain proper filing of all transaction documents, ensuring they are sorted into appropriate folders by the 27th of every month.
• Ensure that Service Level Agreements (SLAs) with vendors are signed and appropriately stored at the beginning of each year

Requirement:

• Bachelor's degree in Supply Chain Management, Business Administration, Procurement, Logistics, or a related field.
• Minimum of 0-2 years of post NYSC experience in procurement or supply chain management
• Membership of professional bodies would be an added advantage

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Responsibilities:

• Conduct daily Control Room operations with the utmost integrity and efficiency.
• Manage the main switchboard, answering all incoming calls courteously and promptly directing them to the appropriate departments.
• Monitor and track the positions of all company vessels daily using Marine Traffic, AIS (Automatic Identification System), SSAS, and Falcon Mega Track.
• Ensure the timely submission of vessels' Daily Progress Reports (DPR).
• Review DPRs for accuracy, flag any inconsistencies or errors for correction, and log the consumption of fuel, lube/hydraulic oil, food, and water.
• Tabulate daily consumption figures to verify the vessel's Remaining on Board (ROB) metrics upon arrival at the Jetty, with final checks conducted at the end of each month.
• Review sailing reports for vessels on assignment, log them in the record book, and verify the accuracy of information with Marine Traffic and EFMS (coordinates).
• Generate sailing reports from Marine Traffic and EFMS during SAT mail downtime and forward them to Operations for client follow-up.
• Monitor the performance of security systems (FMT-SSAS, AIS, EFMS, and CCTV) daily, and report any deficiencies to the Head of Security.
• Download and review CCTV footage from vessels monthly, reporting any unusual activity to the Head of Security.
• Prepare and send daily situation reports of the head office to the Head of Security, with copies to the Security and Operations departments.
• Monitor vessel movements and positions offshore, especially in the event of satellite mail system failures.
• Promptly perform and document monthly FMT-SSAS checks, maintaining accurate records of all communications, and prepare FMT-SSAS Checks Reports for the Head of Security.
• Send weekly and monthly reports on vessel activities to the Head of Security.
• Receive notifications of cybersecurity incidents, emergencies, and issues from all vessels and the Head Office, and relay them to the appropriate leadership positions.
• Conduct regular training sessions for all staff to maintain awareness of cybersecurity information, threats, and prevention methods.
• Conduct spontaneous checks on departments to ensure compliance with cybersecurity policies.

Requirement:

• Bachelor's degree in computer science or other IT related discipline
• Minimum of 3 years' relevant experience in similar role
• Knowledge of security operations and procedures