Procurement Officer at Hudson Pacific Energy Ltd

Responsibilities:

•  PR to PO cycle should be between 1-3 days for standard purchase.
•  Send out RFQs for all goods and service requests, ensuring timely expediting within 24-48 hours
•  Send RFQ within 48 hours of receiving a requisition, and prepare a transparent and objective quote analysis to facilitate fair and competitive bidding.
•  Raise and issue Purchase Orders for all vendor engagements related to goods or services, ensuring all necessary details are captured and communicated before service/delivery commencement.
• Liaise with suppliers to ensure timely delivery of goods and services.
• Conduct price comparisons vis-à-vis value to ensure cost-effective purchasing.
• Maintain relationships with existing suppliers and identify new supplier opportunities.
• Support the negotiation of contracts, terms, and pricing with vendors.
• Track and expedite all Purchase Orders, ensuring strict adherence to contract terms and protecting HPEL's interests throughout the procurement process.
• Provide weekly reports on vendor performance and PO status, including updates on payment requests and job completions for submission to the finance team.
• Raise and submit payment requests to the finance department within 12 hours after receiving approval, ensuring timely vendor payments.
• Ensure all Job Completion Certificates and Item Supply Forms from user departments are correctly saved in the One Drive Folder on a weekly basis and monitor the filing to comply with company standards.
• Maintain proper filing of all transaction documents, ensuring they are sorted into appropriate folders by the 27th of every month.
• Ensure that Service Level Agreements (SLAs) with vendors are signed and appropriately stored at the beginning of each year

Requirement:

• Bachelor's degree in Supply Chain Management, Business Administration, Procurement, Logistics, or a related field.
• Minimum of 0-2 years of post NYSC experience in procurement or supply chain management
• Membership of professional bodies would be an added advantage